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- Tasks: Support senior leaders with diary management, meeting coordination, and travel arrangements.
- Company: Join Schroders, a global investment manager with over 200 years of experience.
- Benefits: Flexible working environment in the heart of London with a focus on professional growth.
- Why this job: Be part of a dynamic team making impactful decisions in a fast-paced global setting.
- Qualifications: Experience in supporting senior stakeholders and proficiency in MS Office required.
- Other info: Embrace diversity and inclusion in a collaborative workplace culture.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Job Description
Who we're looking for
We are looking for an Executive Secretary to our Client Group division supporting senior leaders within the Marketing and Communications function.
This is a 12 month FTC opportunity.
About Schroders
We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.
We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.
The base
We moved into our HQ in the City of London in 2018. We're close to our clients, in the heart of the UK's financial centre. And we have everything we need to work flexibly.
What you'll do
- Provide seamless and proactive diary management for the Global Head of Client Group Management and 3 other Marketing Executive Committee members, juggling complex schedules across time zones and prioritising high-impact business, client, and personal commitments.
- Organise and coordinate internal and external meetings, virtual and in-person, including communication, invitations, travel, room bookings, catering, audio-visual requirements, and all supporting logistics.
- Manage travel within Schroders' travel policy, preparing detailed itineraries, arranging meetings, visas, and ensuring efficiency and cost-effectiveness.
- Process expense claims and manage invoice payments ensuring compliance with policy and timely validation.
- Serve as a point of contact for all workplace matters, working with Facilities, IT, and guest services to keep the office functional and professional for the Distribution function.
- Foster best practice and partnership by working closely with other Executive Secretaries providing coverage during annual leave or busy periods, keeping Global organisational charts up to date and organising the start to end processes for new starters and leavers.
- Organise and coordinate events and team meetings – onsite and offsite, sourcing venues or booking rooms internally as well as lunch, dinner and/or team building activities.
- Support projects as required.
The knowledge, experience and qualifications you need
- Experience supporting multiple senior stakeholders within a large organisation, and with exposure to international diary and travel management.
- Demonstrable experience supporting and organising high-level internal and external meetings.
- Familiarity with invoices and expense processes, and general finance administration.
- Proficient with MS Office suite (Outlook, Word, Excel, PowerPoint, Teams).
- Outstanding attention to detail and the ability to use initiative.
- Professional communication skills; ability to interact with credibility at all levels, internally and externally.
- Resilient, adaptable, and able to work calmly and efficiently under pressure in a rapidly changing global environment.
- High levels of integrity, confidentiality, and trustworthiness
What you will be like
- Self-motivated, resourceful, and able to prioritise efficiently and independently for multiple global stakeholders.
- Calm and professional with excellent judgement-capable of managing competing demands and last-minute changes.
- Highly organised, proactive, and capable of maintaining accuracy and quality in all administrative tasks.
- Team-oriented, collaborative, and always willing to share best practices and provide support to fellow assistants.
- Demonstrate a 'can do' attitude.
We recognise potential, whoever you are
Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.
About Us
We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.
We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.
Executive Secretary - FTC (12 months) - Schroders employer: Schroders
Contact Detail:
Schroders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Secretary - FTC (12 months) - Schroders
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing about Schroders and its values will help you stand out and show you’re genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions. We all know the classic 'Tell me about yourself' can be tricky, so have a clear and concise answer ready to go!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Secretary - FTC (12 months) - Schroders
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Secretary role. Highlight your experience in diary management, organising meetings, and supporting senior stakeholders to show us you’re the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background makes you the perfect candidate. Don’t forget to mention your adaptability and organisational skills!
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you take pride in your work and understand the importance of professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Schroders
✨Know Your Stakeholders
Before the interview, research the senior leaders you'll be supporting. Understand their roles within the Client Group division and how they interact with the Marketing and Communications function. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules and organised high-level meetings in the past. Highlight your experience with diary management and travel coordination, as these are crucial for the Executive Secretary role.
✨Demonstrate Your Communication Skills
Since this role requires professional communication at all levels, practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you've successfully communicated with various stakeholders, showcasing your ability to adapt your style.
✨Emphasise Your Adaptability
The job description mentions the need for resilience and adaptability in a fast-paced environment. Be ready to share instances where you've successfully navigated last-minute changes or competing demands, demonstrating your calmness under pressure.
