At a Glance
- Tasks: Support educational services with administrative tasks and student coordination.
- Company: Join a supportive school environment focused on student wellbeing.
- Benefits: Flexible part-time hours, inclusive workplace, and opportunities for personal growth.
- Other info: Work in a child-safe environment with a commitment to diversity and inclusion.
- Why this job: Make a difference in students' lives while gaining valuable experience.
- Qualifications: Aptitude for administration and a passion for education.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level. A role at this range may include:
- Specific support tasks to achieve outcomes.
- Accountability for a single function, ensuring data is properly maintained.
- Coordination of a work area under the direction of the principal or a manager.
- Assisting teachers by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Responsibilities include:
- Providing routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
- Maintaining and updating office records, enrolment data, diary records, and basic written records.
- Supporting or coordinating the preparation of standard routine internal and external communication according to school procedures.
- Sourcing basic data or factual information from given sources to support school administrative functions.
- Coordinating the delivery of administrative services within the school.
- Developing and implementing strategies to ensure effective administration procedures.
- Managing client reception and office operations.
- Liaising with school staff in regard to support requirements.
Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position are encouraged to apply. The Department of Education is committed to the principles of equal opportunity, diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Hours of duty are from 8:00am until 4:06pm on Tuesdays, Thursdays and Fridays. This role is replacing a staff member on leave for the specified dates.
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided.
General Administration / Receptionist - Part Time employer: Schools (Government)
As a part-time General Administration/Receptionist at our school, you will be joining a supportive and inclusive work environment that values diversity and promotes employee growth. We offer flexible working arrangements, a commitment to professional development, and a strong focus on the wellbeing of both staff and students, making it an excellent place for those seeking meaningful employment in the education sector.
StudySmarter Expert Advice🤫
We think this is how you could land General Administration / Receptionist - Part Time
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a part-time role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Grab a mate and do some mock interviews. This will help you feel more confident and prepared when it comes time to impress the hiring manager.
✨Tip Number 3
Show off your personality! When you get the chance to meet potential employers, be yourself. They want to see how you'd fit into their team, so let your unique qualities shine through.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace General Administration / Receptionist - Part Time
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This helps us quickly see why you’re a great fit!
Show Your Enthusiasm:Let your passion for the role shine through in your writing! We love candidates who are excited about the opportunity to support education and contribute to our community. A little enthusiasm goes a long way!
Apply Through Our Website:For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to receive and review your application, and we can’t wait to hear from you!
How to prepare for a job interview at Schools (Government)
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the specific tasks and responsibilities mentioned, like maintaining office records and supporting teachers. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
As a General Administration / Receptionist, communication is key. Prepare examples of how you've effectively handled front office enquiries or coordinated meetings in the past. This will show that you can manage client reception and liaise with school staff smoothly.
✨Highlight Your Organisational Skills
This role requires strong organisational abilities. Think of instances where you’ve successfully managed multiple tasks, like updating enrolment data or coordinating administrative services. Be ready to discuss how you prioritise tasks and ensure everything runs efficiently.
✨Emphasise Your Commitment to Inclusivity
The department values diversity and inclusion, so it’s important to express your commitment to these principles. Share any experiences you have working in diverse environments or supporting individuals from various backgrounds, as this aligns with their values and mission.
