At a Glance
- Tasks: Listen to recordings and produce clear, accurate minutes for statutory meetings.
- Company: Join Northamptonshire Children's Trust and support vital safeguarding processes.
- Benefits: Flexible working hours, remote work, and a supportive team environment.
- Other info: Enjoy a dynamic role with potential for extension and career growth.
- Why this job: Make a real difference in children's services while honing your organisational skills.
- Qualifications: Strong minute-taking experience and excellent listening skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Kettering, NN16 0SW
Working Hours: 22 hours per week, 3 days per week with flexibility on start and finish times (either 8am–4pm, 8:30am–4:30pm or 9am–5pm)
Length: 12 weeks (potential for extension depending on service needs)
Start Date: ASAP
Opus People Solutions are recruiting on behalf of Northamptonshire Children's Trust for an Administrator to provide essential support managing a high volume of statutory meeting records within Children's Services. This is a fantastic opportunity for a highly organized, detail-focused individual with strong listening and written skills to contribute to safeguarding processes in a flexible, mostly remote role.
About the role:
- You will play a key role in producing accurate, high‑quality minutes from recordings of statutory meetings such as Child Protection Conferences and reviews.
- With no requirement to travel between sites, your focus will be on efficiently listening to recordings and producing structured minutes using set templates.
- The role requires emotional resilience, as the content discussed within meetings can be sensitive in nature.
Key responsibilities:
- Listen to recorded statutory meetings
- Produce clear, accurate, and timely minutes using set templates
- Record key decisions, actions, and outcomes in line with safeguarding protocols
- Ensure documentation is completed to a high standard and submitted within deadlines
- Upload and manage records within internal systems (Liquidlogic)
- Work collaboratively with the wider minute-taking team and attend regular virtual catch‑ups
- Maintain confidentiality and professionalism at all times
What we're looking for:
- Strong minute‑taking or transcription experience
- Excellent listening skills and attention to detail
- Ability to produce clear, well‑structured written documents
- Comfortable working independently in a remote environment
- Competent IT skills
- Ability to manage workload and meet deadlines
- Emotional resilience when dealing with sensitive subject matter
- Experience within Children's Services or safeguarding environments (desirable)
Working arrangements & benefits:
- 2-day onsite induction, with equipment provided for remote working
- Weekly virtual team check‑ins, monthly team meeting (at One Angel Square, Northampton or William Knibb Meeting Suite, Kettering)
- Flexible working days (3 days per week)
Additional information:
Interviews will be held face‑to‑face and will include a 20‑minute minute‑taking test. If you're looking for a flexible role where your accuracy and attention to detail can make a real difference, APPLY TODAY!
Administrator 2 (1367) in Kettering employer: Schools Choice
At Northamptonshire Children's Trust, we pride ourselves on being an excellent employer that values flexibility and work-life balance, offering a part-time Administrator role with adaptable hours to suit your lifestyle. Our supportive work culture fosters collaboration and professional growth, providing opportunities for meaningful contributions to safeguarding processes within Children's Services. Join us in Kettering, where you can make a real impact while enjoying the benefits of remote working and a strong team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator 2 (1367) in Kettering
✨Tip Number 1
Get familiar with the role before your interview! Research minute-taking techniques and understand the key responsibilities. This will help us impress during the face-to-face interview and show that we’re genuinely interested.
✨Tip Number 2
Practice your listening skills! Try recording yourself summarising meetings or discussions. This will help us get comfortable with producing clear, structured minutes, which is crucial for the role.
✨Tip Number 3
Don’t forget to showcase our emotional resilience! Be ready to discuss how we handle sensitive topics and maintain professionalism. This is key in a role dealing with safeguarding processes.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we can keep track of our progress and stay updated on any new opportunities that pop up.
We think you need these skills to ace Administrator 2 (1367) in Kettering
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your minute-taking experience and attention to detail. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant experience!
Showcase Your Listening Skills:Since this role involves listening to recordings and producing minutes, emphasise your strong listening abilities in your application. We’re looking for candidates who can accurately capture key decisions and actions, so give us examples of how you've done this before.
Be Professional and Confidential:Given the sensitive nature of the meetings you'll be involved in, it’s crucial to demonstrate your understanding of confidentiality in your application. We appreciate candidates who can maintain professionalism while handling delicate information.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Schools Choice
✨Master Minute-Taking
Since the role involves minute-taking, practice summarising meetings or discussions beforehand. Use a template to structure your notes and ensure you can capture key points quickly and accurately.
✨Showcase Your Listening Skills
During the interview, demonstrate your excellent listening skills by actively engaging with the interviewer. Nod, ask clarifying questions, and reflect back what you've heard to show you're fully present and attentive.
✨Prepare for Sensitive Topics
Given the nature of the meetings you'll be recording, think about how you would handle sensitive information. Be ready to discuss your emotional resilience and how you maintain professionalism in challenging situations.
✨Familiarise Yourself with Liquidlogic
If you have experience with Liquidlogic or similar systems, mention it! If not, do a bit of research on it. Showing that you're proactive about learning the tools used in the role will impress the interviewers.
