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For Companies At a Glance
- Tasks: Manage payroll and HR processes, ensuring staff are paid accurately and on time.
- Company: Join Loretto School, a leading independent school near Edinburgh.
- Benefits: Enjoy a generous pension scheme, enhanced holidays, and free lunches during term time.
- Why this job: Make a real difference in a supportive environment while developing your HR skills.
- Qualifications: Experience in payroll processes and strong Excel skills required.
- Other info: Part-time role with opportunities for professional development and community involvement.
The predicted salary is between 15600 - 17100 £ per year.
Loretto School is one of Britain's leading independent boarding and day schools located on the outskirts of Edinburgh. We are looking for an organised and detail orientated Payroll and HR Administrator to join our team.
Main Purpose of the Role
This is a key role responsible for overseeing and administering the accurate and timely delivery of payroll and pension services across the School. You will ensure that all staff are paid correctly and on time, and that statutory and regulatory obligations are fully met. You will also support the HR Team with recruitment and some routine employee changes.
Duties include:
- End-to-end processing of monthly payroll, including starters and leavers, contractual changes, overtime and additional hours/timesheets, pro-rata calculations and holiday pay calculations.
- Ensure compliance with latest legislation/rules which you will be expected to keep up to date with.
- Respond to payroll and pension queries in a timely, professional and helpful manner, escalating where necessary.
- Support with the recruitment process including advertising roles, arranging interviews and pre-employment checks.
Experience, Skills and Qualifications
- In-depth knowledge and experience of Payroll processes is essential.
- SCQF Level 5 in Maths and English (or equivalent) essential, with SQA Certificate in Payroll (SCQF Level 6) desirable.
- Able to plan, prioritise and organise workload to handle busy periods and meet all deadlines.
- Good attention to detail.
- Strong Excel skills.
- Excellent communication skills.
This is a part-time, permanent post working 21 hours per week over three days. Salary band in the region of £26,000 to £28,500 for full time. Actual salary based on 21 hours (0.6FTE) £15,600 to £17,100.
Benefits
- Generous pension scheme
- Enhanced holiday allowance
- Family friendly policies
- Free lunches during term time
- Annual review and opportunities for training and continued professional development
- Bike to work scheme
- School Fees Remission (non-contractual benefit)
- Opportunities for involvement in the wider school community
Application
If you think this is the right opportunity for you, please apply through the School Talent website. You will be asked to submit a CV and supporting statement as part of the application process. If you have any questions about the application process, please contact us.
You must be able to provide evidence of having the right to live and work in the UK.
Closing Date: Tuesday 24 February 2026 at 11:59pm
The School is committed to equal opportunities for all its pupils and staff. Loretto is committed to safeguarding and promoting the welfare of children. Loretto meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to Disclosure Scotland Protecting Vulnerable Groups (PVG) Scheme checks before the appointment is confirmed. This will include details of cautions, reprimands or final warnings, as well as convictions. The cost of this application will be met by the School. Annually, every member of staff at the School is required to undergo, complete, and sign to confirm that they have received child protection training and will uphold it.
Payroll and HR Administrator employer: School Talent
Contact Detail:
School Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll and HR Administrator
✨Tip Number 1
Get to know the school! Research Loretto School and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the application process and what it’s really like to work there.
✨Tip Number 3
Prepare for the interview by practising common questions related to payroll and HR. Think about how your skills match the job description and be ready to share specific examples from your experience.
✨Tip Number 4
Don’t forget to apply through the School Talent website! It’s the best way to ensure your application gets seen. Plus, it shows you’re following their preferred process, which is always a good look.
We think you need these skills to ace Payroll and HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Payroll and HR Administrator role. Highlight your relevant experience, especially in payroll processes and HR support. We want to see how your skills match what we're looking for!
Craft a Strong Supporting Statement: Your supporting statement is your chance to shine! Use it to explain why you're the perfect fit for this role. Be specific about your experience with payroll, compliance, and any HR tasks you've handled. We love detail!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, just like we do in our payroll processes!
Apply Through Our Website: Don't forget to apply through the School Talent website! It's the easiest way for us to receive your application. Plus, it shows you're following instructions, which is super important in this role.
How to prepare for a job interview at School Talent
✨Know Your Payroll Basics
Make sure you brush up on your payroll knowledge before the interview. Understand the end-to-end payroll process, including how to handle starters, leavers, and overtime calculations. Being able to discuss these topics confidently will show that you're well-prepared and knowledgeable.
✨Showcase Your Attention to Detail
As a Payroll and HR Administrator, attention to detail is crucial. Prepare examples from your past experience where your meticulous nature helped avoid errors or improved processes. This will demonstrate your ability to manage the accuracy of payroll and compliance with regulations.
✨Excel Skills are Key
Since strong Excel skills are essential for this role, be ready to discuss your proficiency with spreadsheets. If possible, bring examples of how you've used Excel in previous roles, whether it’s for payroll calculations or data analysis. This will highlight your technical capabilities.
✨Prepare for HR Scenarios
Expect questions related to HR processes, especially around recruitment and employee changes. Think of scenarios where you’ve successfully managed recruitment tasks or resolved employee queries. This will show your versatility and readiness to support the HR team effectively.