Administration Assistant in Birmingham

About Your New Role

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route. The Casualty team at Weightmans is a leading national practice specialising in the defence of high-value and complex personal injury claims. Acting predominantly for insurers, self-insured organisations, and public sector bodies, the team provides strategic, commercially focused advice across a broad spectrum of casualty work.

Duties

• As an Administration Assistant you will report to your Support Team Manager and you will play an integral role in the efficient running of the team.
• You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:
• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Electronic filing of correspondence, documents and notes on case files
• Maintaining the filing system of all case files (physical and electronically)
• Key dating court timetables on case files (electronically)
• Dealing with incoming post via Flowmatrix system
• Archiving files subject to the supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of all documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including performing necessary checks and set up

This list is not intended to be exhaustive and you will be expected to perform other duties and responsibilities that fall within the wider remit of the role.

About You

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Strong IT skills
• Clear and effective communications
• Ability to manage time and organise tasks well
• Confidence in multitasking and prioritising
• Ability to work well under pressure and to deadlines
• Enjoys working as part of a team and can also take initiative

If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

Why work for us

Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 19th consecutive year at Britain’s Top Employers awards 2026, and ranking top 10 in the list. The firm has also secured top positions in Chambers UK. Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

Why work for us? Take a look: Weightmans – voted a top employer.