Executive Assistant to CEO in Birmingham

About School Of Coding & AI Established in 2017, School of Coding & AI is one of the UK's leading providers of Coding, Computer Science and Artificial Intelligence education. We work with schools, colleges, employers and Higher Education partners, delivering career focused programmes that help learners develop practical skills for the future of technology, business and innovation.

About The Role This is a high trust, high responsibility role supporting the CEO in a fast paced and growing organisation. You will act as a trusted right hand, helping to manage priorities, protect time, maintain momentum and ensure the CEO is fully prepared and focused on the areas that matter most. It requires strong judgement, discretion, attention to detail and the ability to anticipate needs and challenges before they arise.

Key Responsibilities:

• Manage the CEO's professional and personal diary, ensuring time is prioritised effectively and aligned to business needs.
• Act as a key point of contact between the CEO and internal teams, external partners and stakeholders.
• Coordinate meetings, briefings and leadership sessions, ensuring the CEO is well prepared with the right information in advance.
• Anticipate scheduling conflicts, pressure points and logistical issues, resolving them before they become problems.
• Book and manage UK and international travel, including flights, accommodation, transport and detailed itineraries.
• Prepare documents, presentations, emails and meeting materials to a high standard.
• Track actions, deadlines and follow ups, ensuring commitments are progressed and nothing important is missed.
• Support the smooth running of leadership meetings, off sites and key internal events.
• Maintain highly organised digital and physical filing systems.
• Handle confidential and sensitive information with professionalism, maturity and discretion.
• Provide dependable day to day executive support that enables the CEO to operate efficiently and effectively.

Requirements:

• You are highly organised, calm under pressure and confident working at senior leadership level.
• You are not just reactive, you think ahead, spot risks early and take ownership of getting things done.
• You will be someone who enjoys creating order, protecting executive focus and operating in a role where trust, judgement and reliability are critical.

Essential:

• Proven experience as a Personal Assistant or Executive Assistant supporting a CEO, Director or other senior executive.
• Experience working in a fast paced, high pressure environment with constantly shifting priorities.
• Strong diary management experience, including handling multiple demands and making sound decisions around prioritisation.
• Ability to anticipate issues, think ahead and solve problems with minimal supervision.
• Excellent written and verbal communication skills.
• Exceptional organisation skills and attention to detail.
• High level of discretion and professionalism when handling confidential matters.
• Strong working knowledge of Google Workspace, including Docs, Sheets, Slides and Calendar.
• Right to work in the UK.

Desirable:

• Experience supporting senior leaders in a growing, entrepreneurial or changing organisation.
• Experience in education, Higher Education, training or another complex stakeholder environment.
• Confidence working with a wide range of senior internal and external stakeholders.

Benefits:

• Opportunity to work closely with the CEO and gain exposure to senior decision making.
• A growing organisation making real impact across education, technology and Higher Education.
• A collaborative and ambitious culture with high standards.
• The chance to play a central role in supporting the next phase of our growth.

Salary And Benefits:

• Salary from £34,000 to £38,000, depending on experience.
• Generous annual leave entitlement.
• Pension scheme.
• Employee Assistance Programme.
• Strong CPD and development opportunities.
• Company and social events.
• Retail discounts through Bright Exchange.