Regional Administrator in Coventry

The Regional Administrator provides essential administrative and systems support to regional engineering and projects teams. The role is responsible for managing purchasing, project administration, system uploads, and coordination activities to ensure projects, orders, and operational processes are delivered efficiently, accurately, and in line with company procedures.

Responsibilities

• Project & Systems Administration:
  • Create and maintain projects within SAP, including initial project setup and ongoing updates.
  • Upload and manage project data, documentation, and cost information within SAP.
  • Create structured project folders, ensuring accurate file storage and transfer of project documentation.
  • Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place.
• Purchasing & Order Management:
  • Place SAP orders for regional projects in line with approved budgets and procedures.
  • Raise and manage Coupa purchase orders, ensuring compliance with procurement processes.
  • Support staff purchasing, including raising requests, tracking orders, and resolving queries.
  • Liaise with finance and procurement teams to resolve order, invoice, or system issues.
• Logistics & Supplier Coordination:
  • Coordinate DHL shipments, including booking, tracking, and resolving delivery issues.
  • Act as a point of contact for suppliers and subcontractors regarding orders and documentation.
• Engineering & Compliance Support:
  • Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant.
  • Track calibration dates, arrange servicing, and maintain certification records.
• Time & Resource Administration:
  • Administer and process timesheets, ensuring accuracy, completeness, and timely submission.
  • Resolve discrepancies in collaboration with managers and staff.
• General Administrative Support:
  • Maintain accurate records and databases across regional systems.
  • Support audits, project reviews, and compliance checks by providing documentation and reports.
  • Provide general administrative support to regional engineering teams as required.
• Health & Safety:
  • Track and record engineering teams and Management H&S completions.
  • Track and raise awareness of upcoming H&S renewal requirements.

Skills & Experience

• Previous experience in an administrative or project support role.
• Strong working knowledge of SAP and purchasing systems (e.g. Coupa).
• High level of accuracy and attention to detail.
• Strong organisational and prioritisation skills.
• Confident communicator with the ability to liaise across teams and suppliers.
• Competent in Microsoft Office, particularly Excel and Outlook.

Desirable

• Experience supporting engineering, construction, or technical projects.
• Understanding of procurement, subcontract management, or logistics coordination.
• Experience managing compliance-related records (e.g. calibration, audits).

Personal Attributes

• Highly organised and methodical.
• Proactive and able to work independently.
• Professional, reliable, and discreet.
• Comfortable managing multiple priorities and deadlines.
• Strong problem-solving mindset.

Diversity & Inclusion is a core value at Schneider Electric. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. Our teams are diverse to reflect the communities we serve.

We are an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

What we offer

• Competitive salary & Bonus Scheme
• 28 Days Annual Leave + Public Holidays
• Holiday Buy & Sell programme
• Pension Scheme
• Employee Share Ownership Programme
• Various Health & Wellbeing Support Options
• Gym Flex
• Open Talent Market (internal mobility opportunities + access to mentors & projects globally)
• Shopping & Dining Discounts
• Learning Portal and much more.

Please submit an online application to be considered for any position with us. You know about us, so let us learn about you! Apply today.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders.