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For Companies At a Glance
- Tasks: Support engineering teams with project administration, purchasing, and logistics coordination.
- Company: Join Schneider Electric, a leader in sustainable energy solutions.
- Benefits: Enjoy competitive pay, inclusive culture, and opportunities for growth.
- Why this job: Be part of impactful projects while developing your skills in a dynamic environment.
- Qualifications: Experience in admin roles, knowledge of SAP, and strong organisational skills.
- Other info: Perfect for those who thrive in fast-paced, collaborative settings.
The predicted salary is between 36000 - 60000 £ per year.
The Regional Administrator provides essential administrative and systems support to regional engineering and projects teams. The role is responsible for managing purchasing, project administration, system uploads, and coordination activities to ensure projects, orders, and operational processes are delivered efficiently, accurately, and in line with company procedures.
Responsibilities
- Project & Systems Administration: Create and maintain projects within SAP, including initial project setup and ongoing updates. Upload and manage project data, documentation, and cost information within SAP. Create structured project folders, ensuring accurate file storage and transfer of project documentation. Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place.
- Purchasing & Order Management: Place SAP orders for regional projects in line with approved budgets and procedures. Raise and manage Coupa purchase orders, ensuring compliance with procurement processes. Support staff purchasing, including raising requests, tracking orders, and resolving queries. Liaise with finance and procurement teams to resolve order, invoice, or system issues.
- Logistics & Supplier Coordination: Coordinate DHL shipments, including booking, tracking, and resolving delivery issues. Act as a point of contact for suppliers and subcontractors regarding orders and documentation.
- Engineering & Compliance Support: Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant. Track calibration dates, arrange servicing, and maintain certification records.
- Time & Resource Administration: Administer and process timesheets, ensuring accuracy, completeness, and timely submission. Resolve discrepancies in collaboration with managers and staff.
- General Administrative Support: Maintain accurate records and databases across regional systems. Support audits, project reviews, and compliance checks by providing documentation and reports. Provide general administrative support to regional engineering teams as required.
- Health & Safety: Track and record engineering teams and Management H&S completions. Track and raise awareness of upcoming H&S renewal requirements.
Skills & Experience
- Previous experience in an administrative or project support role.
- Strong working knowledge of SAP and purchasing systems (e.g. Coupa).
- High level of accuracy and attention to detail.
- Strong organisational and prioritisation skills.
- Confident communicator with the ability to liaise across teams and suppliers.
- Competent in Microsoft Office, particularly Excel and Outlook.
Desirable
- Experience supporting engineering, construction, or technical projects.
- Understanding of procurement, subcontract management, or logistics coordination.
- Experience managing compliance-related records (e.g. calibration, audits).
Personal Attributes
- Highly organised and methodical.
- Proactive and able to work independently.
- Professional, reliable, and discreet.
- Comfortable managing multiple priorities and deadlines.
- Strong problem-solving mindset.
Schneider Electric is an Equal Opportunity Employer. We are committed to inclusion and ensuring every employee feels valued, respected, and safe to contribute their best.
Regional Administrator in Coventry employer: Schneider Electric North America
Contact Detail:
Schneider Electric North America Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Administrator in Coventry
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their projects and values inside out. This shows you're genuinely interested and helps you stand out from the crowd.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable answering common questions and talking about your experience, especially in project administration and systems support.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Regional Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administrative roles and any experience with SAP or purchasing systems, as these are key for us.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Regional Administrator role. Share specific examples of how you've managed projects or supported teams in the past, and don’t forget to show your enthusiasm for the position!
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your qualifications shine through without fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Schneider Electric North America
✨Know Your SAP Inside Out
Since the role heavily relies on SAP for project management, make sure you brush up on your SAP skills. Familiarise yourself with how to create and maintain projects, upload data, and manage documentation. Being able to discuss specific functionalities or past experiences with SAP will show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
As a Regional Administrator, organisation is key. Prepare examples of how you've successfully managed multiple projects or tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your attention to detail and ability to prioritise effectively.
✨Communicate Like a Pro
This role requires liaising with various teams and suppliers, so strong communication skills are a must. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewers about their communication processes, showing your proactive approach.
✨Be Ready for Problem-Solving Scenarios
Expect to be asked about how you handle challenges, especially related to procurement or logistics. Think of specific instances where you resolved issues or improved processes. This will demonstrate your problem-solving mindset and ability to work independently, which are crucial for this position.
