At a Glance
- Tasks: Support Directors with diary management, business development, and administrative tasks.
- Company: Join Schillings, a dynamic firm protecting high-profile clients globally.
- Benefits: Competitive salary, stimulating challenges, and a collaborative culture.
- Other info: Great career growth in a fast-paced, supportive environment.
- Why this job: Be part of a team that tackles high-stakes opportunities and threats.
- Qualifications: Organised, detail-oriented, and skilled in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
Schillings handles high stakes opportunities and threats for an international clientele of successful individuals, businesses and high-profile organisations across the world. We support our clients to achieve their goals by developing winning strategies to protect their freedom to operate, providing first-line crisis defence against attacks on reputation, privacy and security. Schillings’ offer uniquely combines strategic communications with law, intelligence, investigations, digital resilience and security. Schillings is a collaborative and welcoming workplace with a positive culture, strong values and a developed service ethic. Commitment, diligence, curiosity, agility and professionalism are expected, in return we provide competitive packages, stimulating challenges and interesting work.
Job Purpose
This role supports client-facing Directors with day-to-day diary management, proactive business development support and organisation. It includes following up with contacts to arrange meetings; preparing briefing packs; managing diaries; juggling priorities; and collaborating with colleagues in the Clients and Markets team on business development, events and marketing campaigns. It also provides administrative support to Personal Assistants, managing expenses, facilitating meeting rooms and liaising with wider business units.
Role Accountabilities
- Administrative Support
- Diary management: scheduling and coordinating meetings, appointments, resolving clashes and proactively taking ownership.
- Mailbox management.
- Meeting preparation: assisting with preparing papers and agendas.
- Travel arrangements: booking national and international travel and preparing itineraries.
- Data entry: inputting and updating information in databases and spreadsheets.
- Expense management: assisting Personal Assistants with credit card statements, expense claim forms and occasional invoicing and onboarding.
- General administrative support to the Personal Assistants.
- Liaising with wider business units.
- General tasks including printing, typing, proofreading, amending and formatting documents, reports and presentations into Schillings house style.
- Occasional cover for Personal Assistants.
- Business Development Support
- Collecting and storing data and intelligence into the CRM system.
- Knowledge of the firm’s BD methodology and process to develop client relationships.
- Acting as a point of contact for administration of BD activities; liaising with the Clients & Markets team to understand current BD activities and preparing Taxi Reports/Bios for BD meetings.
Knowledge, Skills and Experience Required
- Previous experience in a similar role is desirable.
- Very well organised with exceptional attention to detail.
- Strong verbal and written communication skills.
- Ability to work effectively at all levels.
- Skilled at anticipating others’ requirements, managing priorities and expectations, and navigating issues to deliver calm service.
- Advanced Microsoft Office skills are essential, particularly Outlook, Word, Excel and PowerPoint.
- Experience of using case management and client relationship management systems (CRM) is advantageous.
- Analytical thinker, driven by curiosity to solve problems.
- Interest in global current affairs and the work Schillings does.
- A team player, excellent listener, thrives in a fast‑paced environment.
We welcome candidates from all backgrounds who are driven and want to achieve their best. The atmosphere is highly collaborative and focused on excellence.
Team Assistant employer: Schillings
Schillings is an exceptional employer that fosters a collaborative and welcoming workplace culture, where commitment and professionalism are highly valued. Employees benefit from competitive packages, stimulating challenges, and opportunities for personal and professional growth, all while working in a dynamic environment that supports high-profile clients globally. The role of Team Assistant offers a unique chance to engage in meaningful work that directly contributes to the success of our clients, making it a rewarding career choice.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Show them you’re not just another candidate; demonstrate your knowledge about Schillings and how you can contribute to their mission.
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your interest in the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Schillings team.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Team Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in administration or business development support.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and the company. Mention specific aspects of Schillings that excite you and how you can contribute to their mission.
Showcase Your Communication Skills:Since strong verbal and written communication skills are key for this role, make sure your application is clear, concise, and free of errors. This is your opportunity to demonstrate your ability to communicate effectively!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows your commitment to joining our team at Schillings!
How to prepare for a job interview at Schillings
✨Know the Company Inside Out
Before your interview, take some time to research Schillings and its unique approach to handling high-stakes opportunities. Understanding their values, services, and recent projects will not only impress the interviewers but also help you tailor your responses to align with their mission.
✨Showcase Your Organisational Skills
As a Team Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed diaries, coordinated meetings, or handled multiple tasks simultaneously. This will demonstrate your ability to juggle priorities effectively.
✨Communicate Clearly and Confidently
Strong verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to show your engagement and curiosity about the role.
✨Demonstrate Your Team Spirit
Schillings values collaboration, so be ready to discuss how you've worked effectively in teams before. Share specific instances where you contributed to a team project or supported colleagues, highlighting your ability to thrive in a fast-paced environment.
