Personal Assistant

Schillings is a multidisciplinary advisory firm with expertise in reputation, privacy and security. We work with UK and international clients to manage high‑stakes opportunities and threats using a unique combination of legal, intelligence, communications, security and diplomacy capabilities.

Job Title

Personal Assistant

Reporting to

Senior PA

Job Purpose

This role supports up to three Partners with day‑to‑day diary management, proactive business development support, and organisational tasks. Responsibilities include following up with contacts to arrange meetings, preparing briefing packs, managing diaries, juggling priorities, and collaborating with the Clients and Markets team on business development, events and marketing campaigns.

Role Accountabilities

• Administrative Support
• Business Development Support

Administrative Support

• Complex diary management – resolving clashes and proactively taking ownership.
• Assisting with preparation for meetings including travel arrangements, preparing papers and agendas; booking international travel and preparing itineraries.
• General administrative duties – printing, typing, proof‑reading, amending and formatting documents, reports and presentations into Schillings house style.
• Submitting expense forms and receipts.
• Scheduling meetings, appointments and providing filing support.
• Data analysis of Excel spreadsheets.
• Regularly liaising with the Clients & Markets team to keep sales collateral up to date.
• General PA duties including answering calls and responding to emails.
• Absence cover for other members of the PA team.

Business Development Support

• Collecting and storing data and intelligence in the CRM system.
• Knowledgeable about the firm’s BD methodology and process to develop client relationships.
• Acting as a central point of contact for administration of BD activities and liaising with the Clients & Markets team.
• Collaborating to understand Partners’ intent, goals, priorities and challenges.
• Maintaining master contact lists, running meetings lists, business development event planning, BD pipeline management and tracking opportunities.
• Liaising with the Clients & Markets team to understand current BD goals, updates on briefs and actions arising from marketing campaigns.
• Researching organisations and individuals online to identify new leads and potential markets.
• Awareness of the Clients & Markets calendar of conferences and BD trips that require itineraries and intelligence lead research for detailed briefing packs.
• Preparing taxi reports/Bios for BD meetings.
• Helping ensure we meet the target number of BD meetings in the diary each week.
• Ensuring intelligence/data from meetings are submitted and follow‑up actions identified are managed and actioned, with periodic updates on outstanding actions.
• Supporting Partners in converting opportunities into client work.

Knowledge, Skills & Experience Required

• Very well organised with exceptional attention to detail.
• Strong verbal and written communication skills.
• Ability to work effectively at all levels.
• Skilled at anticipating others’ requirements, managing priorities and expectations, and navigating issues to deliver a calm service.
• Advanced Microsoft Office skills – Outlook, Word, Excel, PowerPoint.
• Experience with case management and CRM systems – advantageous.
• Analytical thinker – driven by curiosity to solve problems.
• Interest in global current affairs and Schillings’ work.
• A team player and excellent listener who thrives in a fast‑paced environment.

Life at Schillings

Schillings has a collaborative, fun and welcoming culture with strong values of Innovation, Boldness, Unity and Excellence. We believe everyone has the right to fair treatment of their reputation and a reasonable expectation of privacy. Our team values diversity of thought, background and culture, and we welcome candidates from all backgrounds.

Diversity & Inclusion

Please let us know if there are any extenuating circumstances we should consider, or any adjustments we may need to make to our selection process, when making your application.

Candidate Privacy Notice

Find our candidate privacy notice here: Candidate Privacy Notice (schillingspartners.com)

Job Classification

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Business Consulting and Services