At a Glance
- Tasks: Provide high-level organisational and strategic support to the Head of Commercial Office.
- Company: Join Scania, a leader in delivering exceptional products and services.
- Benefits: Hybrid working, annual bonus, company car scheme, and 25 days leave.
- Other info: Opportunity for career growth while upholding core values of respect and teamwork.
- Why this job: Be pivotal in shaping the new Scania Commercial organisation and thrive in a dynamic environment.
- Qualifications: Proven track record in fast-paced environments and excellent communication skills.
The predicted salary is between 47000 - 65800 £ per year.
A great opportunity for an organised Executive Assistant to provide high‐level organisational, administrative, and strategic support to the 'Head of Commercial Office' and the wider business. In this role you will act as a central coordination point, managing key activities, communications, and priorities, as well as sensitive and confidential information.
Responsibilities
- Coordinate all key meetings for the Head of Commercial, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow‐up across the Commercial office.
- Assist in the creation of agendas for relevant meetings.
- Be the liaison between the Head of Commercial and their team members.
- Identify and share best practices, and follow up on decided actions.
- Coordinate and attend meetings, minute, and share action points where necessary.
- Proactively manage the Head of Commercial's calendar, ensuring prioritisation of critical meetings and efficient scheduling.
- Oversee all travel arrangements, itineraries, and logistics.
- Prepare documents for signature, circulate meeting packs and materials as required.
- Oversee and manage the Head of Commercial's inbox, reviewing emails, identifying priorities, responding appropriately, and ensuring timely follow‐up on actions and deadlines.
- Act as a trusted point of contact for colleagues across global functions and regions, providing guidance and support.
- Build strong working relationships with Scania Commercial, Financial Services, and Group functions to support collaboration and timely decision‐making.
- Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately, and in line with Scania's values.
- Work closely with the Executive Planner to ensure alignment on Executive Board topics.
- Prepare briefing papers and material to support strategic meetings and initiatives.
About you
- Organised – a forward thinker with a proven track record in fast‐paced environments.
- Excellent communicator – both verbally and in writing, pro‐actively engaging stakeholders.
- Ability to prioritise – an understanding of business needs, ensuring the right tasks are prioritised at the right time.
- Manage expectations – gatekeeping the line manager's diary and time, pro‐actively managing expectations of others.
- Integrity driven – managing confidential information with pride, acting as a trusted advisor and upholding company values.
Closing Date: 24.03.26 (subject to change pending volume of applications)
Scania is dedicated to delivering exceptional products and services to our customers. The successful candidate will reflect our core values – CUSTOMER FIRST, RESPECT, ELIMINATION OF WASTE, RESPONSIBILITY, and TEAM SPIRIT – in all they do.
Executive Assistant in Milton Keynes employer: Scania Group
Scania is an exceptional employer that values its employees by offering a supportive work culture and numerous growth opportunities. Located in Milton Keynes, the role of Executive Assistant provides a chance to work closely with senior leadership while enjoying benefits such as hybrid working, competitive pension schemes, and access to a company car scheme. With a commitment to employee well-being and professional development, Scania fosters an environment where individuals can thrive and contribute meaningfully to the organisation's success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Scania through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Scania's values and recent projects. Show us that you understand what makes them tick and how you can contribute to their goals as an Executive Assistant.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be a top-notch communicator. Try mock interviews with friends or family to get comfortable articulating your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the Scania team.
We think you need these skills to ace Executive Assistant in Milton Keynes
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience in managing calendars, meetings, and communications. We want to see how you can bring structure to complexity!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Head of Commercial Office. Share specific examples of how you've successfully managed sensitive information and built strong relationships in previous roles.
Showcase Your Communication Skills:As an Executive Assistant, excellent communication is key. In your application, demonstrate your ability to engage stakeholders effectively. Whether it's through your writing style or examples of past interactions, let us see your communication prowess!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out on joining our team at Scania!
How to prepare for a job interview at Scania Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Scania. Familiarise yourself with the key tasks like managing calendars, coordinating meetings, and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in fast-paced environments. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to keep things organised and efficient.
✨Communicate Clearly and Confidently
As an Executive Assistant, excellent communication is key. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've engaged with stakeholders in the past and how you ensure messages are communicated accurately, reflecting Scania's values.
✨Demonstrate Integrity and Discretion
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share examples of how you've managed confidential matters in previous roles, emphasising your integrity and trustworthiness. This will reassure the interviewers that you can be relied upon in a high-stakes environment.
