Payroll Supervisor

CoAdvantage is a leading human resource solutions provider for small to mid-sized companies. We are HR experts who partner with small businesses nationwide to administer payroll, benefits, workers’ compensation and core HR management. Headquartered in Bradenton, Florida, CoAdvantage has offices throughout Florida, Georgia, Alabama, Texas, Oklahoma, Colorado, California, North Carolina, New Jersey and New York, and serves more than 100,000 worksite employees in all 50 states. We’re looking for the best professionals in our markets who are interested in building a successful and rewarding career and be part of a focused, energetic team dedicated to delivering excellence to America’s small business owners.

Position Summary

The Payroll Supervisor oversees and coordinates activities of department Client Services Representatives (CSR) who are engaged in aspects of payroll functions, such as the recording, processing and calculation of payroll hours, compiling payroll statistics, maintaining payroll control records.

Essential Job Functions

• Assesses and standardizes procedures to improve efficiency of team members.
• Assigns duties and examines work for accuracy and conformance to departmental policies and procedures.
• Responsible for the creation of escalated HelpDesk Tickets for CSR and Client Needs.
• Determines work procedures, prepares work schedules and expedites workflow.
• Issues written and verbal coaching and write ups.
• Maintains attendance and performance records for all CSR’s within assigned team.
• Monitors daily workflow of payroll dashboard to ensure all payroll deadlines are met.
• Conducts performance evaluation of CSR team members.
• Responsible for management and facilitation of projects.
• Resolves or escalates grievances.
• Responsible for training new team members.
• Regular attendance is required for the position.
• Performs other duties as assigned.

Required Skills and Experience

• Must have high school diploma or equivalent.
• Must have knowledge and/or background in payroll departmental functions and have at least two years’ experience in a hands‑on payroll environment.
• Must have excellent clerical and administrative skills with emphasis on verbal and written communication skills (in English), good common sense; positive attitude; willingness to take initiative; and ability to maintain confidentiality.
• Ability to type with speed and accuracy.
• Ability to maintain simple and moderately complex records in an orderly and accurate manner.
• Ability to work accurately and quickly under company deadlines.
• Ability to deal with clients and employees in an efficient and professional manner.
• Ability to operate computer hardware and work with software applications.
• Communication skills – ability to express ideas clearly and concisely, both in writing and verbally.
• Interpersonal skills – cooperative, courteous, flexible and good natured.
• Effective work skills – conscientious, persistent, resourceful, productive and active.
• Must have the ability to make decisions and judgments.
• Must have the ability to work independently.
• Must have the ability to multi‑task.
• Must have excellent customer service skills.
• Must have attention to detail and accuracy.
• Must have experience using MS Word and Excel, Outlook, etc.
• Must be able to work late and be flexible as needed.

EEO CoAdvantage is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex (including pregnancy, childbirth, breast feeding and pregnancy‑related medical conditions), gender, gender identity or expression, sexual orientation, marital status, uniform service member and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.