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For Companies At a Glance
- Tasks: Manage schedules, coordinate projects, and support senior leadership in strategic initiatives.
- Company: Join a dynamic team focused on innovation and impactful decision-making.
- Benefits: Enjoy flexibility, autonomy, and opportunities for career growth in a supportive environment.
- Why this job: Gain high visibility and influence while working on exciting projects that shape the business's future.
- Qualifications: Organisational skills, project coordination experience, and proficiency in Google Suite are essential.
- Other info: This role offers a unique blend of executive assistance and project leadership.
The predicted salary is between 36000 - 60000 £ per year.
Are you ready to step into a role that goes beyond the ordinary? We’re recruiting for an exceptional Executive Assistant & Special Projects Lead - a unique hybrid role offering direct access to the CEO and senior leadership, deep involvement in strategic business projects, and a front-row seat to decision-making at the highest level.
The Role
This isn’t your standard EA position. Yes, you’ll manage high-level schedules, meetings, and communications - but you’ll also be at the heart of strategic projects that shape the future of the business. Think project coordination, business operations support, and owning special initiatives that move the needle.
You’ll Be:
- A trusted partner to the CEO and senior leadership
- Coordinating and delivering critical cross-functional projects
- Managing executive communications, meetings, and travel
- Driving operational efficiency through smart systems and processes
- Handling sensitive information with discretion and professionalism
What You’ll Bring:
- A natural organiser who thrives on variety and responsibility
- Project coordination experience (formal PM skills a plus!)
- Confident using Google Suite and digital tools to stay ahead
- Exceptional communication, initiative, and problem-solving skills
Why This Role?
- High visibility and genuine influence at leadership level
- The perfect blend of EA support + project leadership
- Be part of a tight-knit, innovative team making a real impact
- Flexibility, autonomy, and room for career growth in a values-driven environment
Executive Assistant & Special Projects (Kilrea) employer: ScaleX™ Talent Solutions
Contact Detail:
ScaleX™ Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Special Projects (Kilrea)
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what drives us at StudySmarter will help you align your approach and demonstrate how you can contribute to our mission during the interview.
✨Tip Number 2
Prepare to discuss specific examples of your project coordination experience. Highlight instances where you've successfully managed multiple tasks or led initiatives, as this will showcase your ability to thrive in a dynamic environment.
✨Tip Number 3
Brush up on your Google Suite skills. Since the role requires confident use of digital tools, being able to demonstrate your proficiency in these applications will set you apart from other candidates.
✨Tip Number 4
Think about how you can add value to our leadership team. Prepare insights or ideas related to operational efficiency or project management that you could bring to the table, showing your proactive mindset and strategic thinking.
We think you need these skills to ace Executive Assistant & Special Projects (Kilrea)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination and executive support. Use specific examples that demonstrate your organisational skills and ability to manage high-level communications.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the unique responsibilities of the position. Mention your experience with strategic projects and your ability to handle sensitive information professionally.
Showcase Your Digital Skills: Since the role requires confidence in using Google Suite and other digital tools, mention any relevant software or tools you are proficient in. Provide examples of how you've used these tools to enhance efficiency in previous roles.
Prepare for Potential Interview Questions: Think about how you would respond to questions regarding your experience with project management and executive support. Be ready to discuss specific projects you've coordinated and how you handled challenges in those situations.
How to prepare for a job interview at ScaleX™ Talent Solutions
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and manage multiple tasks is crucial. Prepare examples of how you've successfully coordinated projects or schedules in the past, highlighting your attention to detail and efficiency.
✨Demonstrate Project Coordination Experience
Since this role involves significant project management, be ready to discuss your previous experiences in coordinating projects. If you have formal project management skills, mention them and provide specific instances where you led initiatives that had a positive impact.
✨Familiarise Yourself with Google Suite
The job requires confidence in using digital tools, particularly Google Suite. Brush up on your skills with these tools before the interview, and be prepared to discuss how you've used them to enhance productivity in your previous roles.
✨Prepare for High-Level Communication
You'll be managing communications for senior leadership, so practice articulating your thoughts clearly and professionally. Think about how you would handle sensitive information and be ready to share examples of your discretion and professionalism in past roles.
