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For Companies At a Glance
- Tasks: Manage diaries, coordinate meetings, and assist with travel arrangements for top executives.
- Company: Join a renowned global studio in London known for its creativity and collaboration.
- Benefits: Enjoy regular team outings and an attractive benefits package.
- Why this job: Be part of a welcoming environment that fosters outstanding design work and creativity.
- Qualifications: Experience as an EA/PA in a creative setting is preferred; proficiency in Microsoft and Adobe suites required.
- Other info: This is a 12-month fixed-term contract with opportunities for growth.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Are you an Executive Assistant or Personal Assistant with experience working in a creative environment? A renowned, award-winning global studio in London is looking for a PA to join their team on a 12-month fixed-term contract! The role is diverse and include aspects of diary management and admin assistance. The PA plays a key role in creating an optimal environment for outstanding design work. The studio is known for its welcoming, collaborative atmosphere and offers regular team outings and attractive benefits package.
Job Description:
- Efficiently manage the diaries of the Principals/Partners, closely monitoring incoming meeting requests and exercising discretion in gatekeeping when necessary.
- Organize and coordinate meetings for the Principals/Partners, maintaining regular communication with high-level clients and key contacts.
- Ensure that all relevant documentation is prepared and available ahead of meetings.
- Take full ownership of the Principal/Partner’s inbox, screening, prioritizing, and taking appropriate action on emails as needed.
- Track and follow up on actions arising from emails.
- Proactively identify and manage travel requirements, securing appropriate travel arrangements in collaboration with the Principal/Partner.
- Compile detailed itineraries for meetings, events, and business trips as required.
- Ensure all necessary visas and travel documentation are processed in a timely manner.
- Assist the admin and communications team with organizing internal and external events at the London studio.
Key Skills:
- Previous experience as an EA/PA in a creative environment is highly desirable.
- Expertise in Microsoft Office Suite and Adobe Creative Suite.
- Strong proficiency in Outlook and effective calendar management.
Executive Personal Assistant employer: Scale Careers
Contact Detail:
Scale Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Familiarize yourself with the creative studio's work and culture. Research their recent projects and understand their design philosophy. This knowledge will help you demonstrate your genuine interest in the role during interviews.
✨Tip Number 2
Network with current or former employees of the studio. Reach out on LinkedIn to gain insights about the team dynamics and what they value in a PA. Personal connections can often give you an edge in the application process.
✨Tip Number 3
Highlight your experience in managing high-level calendars and communications. Be prepared to discuss specific examples where you successfully handled complex scheduling or client interactions, as this is crucial for the role.
✨Tip Number 4
Showcase your proficiency in Microsoft Office and Adobe Creative Suite through practical examples. If possible, prepare a brief portfolio or examples of how you've used these tools effectively in past roles to support your application.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant or Personal Assistant, especially in creative environments. Emphasize your skills in diary management, communication, and organization.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the creative industry. Mention specific experiences that demonstrate your ability to manage high-level clients and coordinate meetings effectively.
Highlight Relevant Skills: In your application, emphasize your expertise in Microsoft Office Suite and Adobe Creative Suite, as well as your proficiency in Outlook and calendar management. These are key skills for the position.
Showcase Your Discretion and Proactivity: Provide examples in your application of how you have exercised discretion in previous roles and taken proactive steps to manage travel arrangements or organize events. This will demonstrate your fit for the role.
How to prepare for a job interview at Scale Careers
✨Showcase Your Creative Experience
Make sure to highlight your previous experience as an Executive or Personal Assistant in a creative environment. Share specific examples of how you contributed to a collaborative atmosphere and supported design work.
✨Demonstrate Diary Management Skills
Be prepared to discuss your approach to managing complex diaries. Explain how you prioritize meetings, handle scheduling conflicts, and maintain effective communication with high-level clients.
✨Familiarize Yourself with Tools
Since expertise in Microsoft Office Suite and Adobe Creative Suite is essential, brush up on these tools before the interview. Be ready to discuss how you've used them in past roles to enhance productivity.
✨Prepare for Travel Coordination Questions
Expect questions about your experience with travel arrangements. Prepare to share how you manage itineraries, secure visas, and ensure all travel documentation is processed efficiently.
