At a Glance
- Tasks: Coordinate scaffolding operations from enquiry to invoicing, ensuring smooth project management.
- Company: Join a family-run construction group with over 100 years of experience.
- Benefits: Competitive salary, supportive team, and opportunities for real ownership.
- Other info: Fast-paced role with direct communication and no unnecessary layers.
- Why this job: Be the operational hub in a dynamic environment, making impactful decisions daily.
- Qualifications: Strong organisational skills and confidence in a busy construction setting.
Scaffold Management Ltd is part of a family-run group of construction businesses alongside RML Roofing Contractor and 4 Construction Management. We deliver industrial and commercial scaffolding across roofing, facade retention, petrochemical and high street sectors, with over 100 years of combined scaffolding experience in the team.
Location: Office based – Liverpool
Hours: Full Time; Monday to Friday
Salary: Competitive, dependent on experience
Purpose Of The Role
This is the operational hub of the scaffolding business. You will own the administration and coordination of every job from first enquiry through to invoice – quoting, subcontractors, RAMS and permits, planning the programme with the supervisor, allocating gangs, tracking hire and keeping job costs accurate for accounts. It is a broad, fast-moving role with real ownership. The plan changes daily and you will be the person holding it together, talking to site teams, councils, subcontractors, suppliers and clients throughout the day.
Key Responsibilities
- Jobs and Quoting: Log all new enquiries and pre-won works on SwiftCase with full descriptions and images – internal work from RML plus external clients. Split each job in line with our current forecasting method so works can be invoiced and forecast correctly (65 / 35 split, as accounts require). Draw up quotations and agree pricing internally with RML, 4CM and Scaffold Management. Convert accepted quotes to live job status so accounts have visibility before works start.
- Subcontractors: Source and manage subcontractors where we cannot self-deliver, whether for distance or viability. Log enquiry stages on SwiftCase and the Monday subcontractor board, obtain compliance documentation, issue purchase orders, send RAMS to RML and track through to invoice approval. Maintain the subcontractor board so accounts have live visibility for invoicing – there are currently five subcontractors live, so this is a significant part of the role.
- Health, Safety and Compliance: Produce RAMS for all jobs, issue to clients and upload to Monday before works commence – full training given on our system. Apply for scaffold permits with the relevant councils, typically on ten working days’ notice, plus emergency applications where needed, and monitor expiry dates throughout the works. Support wider compliance documentation as the role develops.
- Planning and Site Coordination: Plan the programme two to three weeks ahead with the supervisor – reviewed daily as jobs move. Daily catch-up call with the supervisor and a group planning call each Friday to confirm requirements, with the director signing off weekly. Allocate jobs to operatives on SwiftCase, agreeing gang size, duration and access requirements. Distribute job details, addresses and images to the operative WhatsApp groups. Arrange accommodation and manage operative Pleo cards for away jobs, and handle parking charges. Send handover photographs to the client or internal contact on completion.
- Hire and Procurement: Request quotes and raise purchase orders for hired access equipment, largely repeat machines and alloy towers. Track all hire on the Scaffold Weekly Planning spreadsheet and off hire promptly when jobs complete.
- Costs, Invoicing and Reporting: Carry out the weekly extra-hire review – confirm status with clients, notify accounts to raise invoices and maintain SwiftCase statuses and invoicing figures. Track and update forecast labour, plant and hire costs weekly on SwiftCase, recording client purchase orders and off hires as works progress. Attend the weekly cashflow meeting with accounts and review incoming invoices in Dext against SwiftCase to keep job costs accurate. Maintain the monthly forecast and margin spreadsheet for accounts, which feeds a job-level profit and loss. Confirm weekly operative timesheets and add hours to the wage’s tracker and SwiftCase by Tuesday afternoon. Oversee company systems and processes, making sure SwiftCase and Monday are used correctly and consistently.
Person Specification
Essential: A strong personality – confident holding your own in a busy construction environment and clear about what sits with you and what does not. Confident dealing with site teams, councils, subcontractors and suppliers, and not afraid to pick up the phone. Highly organised, with the ability to hold a moving plan together when priorities change daily. Comfortable working across multiple systems and keeping records accurate and up to date. Strong written English for RAMS, quotations, permits and client correspondence.
Desirable: Construction or scaffolding experience – a significant advantage. Experience of raising purchase orders, tracking equipment hire or supporting a cashflow or forecasting process. Experience of preparing or managing compliance documentation.
What We Offer: A varied role with real ownership of how the operation runs. A small, direct team with fast decisions and no unnecessary layers. Support from an established group with over 100 years of combined scaffolding experience. CHAS accredited, Scaffold Association member and part of the North West Construction Safety Group.
Operations Coordinator - Scaffolding in Liverpool employer: Scaffold Management
Scaffold Management Ltd is an exceptional employer, offering a dynamic and varied role as an Operations Coordinator in the heart of Liverpool's construction sector. With a strong focus on employee growth and a supportive work culture, you will enjoy real ownership of your projects while benefiting from the expertise of a family-run business with over 100 years of combined experience. Our commitment to safety and compliance, alongside a direct team structure, ensures that you can make impactful decisions without unnecessary bureaucracy, making this an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator - Scaffolding in Liverpool
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Scaffold Management, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Operations Coordinator - Scaffolding at Scaffold Management.
We think you need these skills to ace Operations Coordinator - Scaffolding in Liverpool
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Scaffold Management
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
