Front of House/Operations Assistant in London

Job Description

A global law firm who has gone through an exciting growth period is now looking to recruit a front of house/operations assistant.

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\\nThis is a perfect role for a Font of House professional who is seeking to add more operations/administration duties to their day to day role!

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Hours are Monday – Friday 9am – 5.30 pm (please note this is in an office position) with great benefits and a a really social office to be a part of! 

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Welcome guests on arrival, ensuring a warm, polished and professional experience, and promptly notify relevant colleagues.

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• Act as the first point of contact for all enquiries, professionally managing the switchboard, London Operations inbox and in-person queries.

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• Coordinate meeting room bookings and logistics, including room set-up, presentation materials, IT support, refreshments/catering as required.

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• Support internal and external meetings, seminars and staff events, ensuring smooth execution and excellent service throughout.

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• Manage office consumables (kitchens, conference rooms, print rooms etc.) ensuring supplies are fully stocked and replenished in a timely manner.

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• Oversee security protocols and access control processes for visitors to the office, including issuing, deactivating and reconciliation of passes in line with office security procedure.

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• Handle incoming and outgoing mail, including courier arrangements, ensuring accurate tracking and cost recharging.

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• Coordinate repairs and maintenance with vendors, ensuring issues are resolved promptly to keep the office fully operational.

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• Support office moves, desk and locker allocations, and the upkeep of fixtures and fittings.

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• Assist with the New Joiner onboarding process, including preparing induction materials and delivering office and fire evacuation briefing.

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• Provide a wide variety of administrative support to management of the London office, including calendar management, meeting arrangement and special projects.

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Previous front of house experience from a law firm or professional services is essential for this role.