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- Tasks: Support the Chief People Officer with diary management, meeting logistics, and administrative tasks.
- Company: Join a leading UK law firm known for its growth and dynamic work environment.
- Benefits: Enjoy a competitive salary of up to £60k and gain valuable experience in a professional setting.
- Why this job: Be a key player in a supportive team, enhancing your skills while contributing to strategic goals.
- Qualifications: Must have prior experience at C-Suite level in a law firm or professional services.
- Other info: This is a 14-month contract offering a unique opportunity to work closely with senior management.
The predicted salary is between 42000 - 60000 £ per year.
As the Executive Assistant (EA) you will work closely with the Chief People Officer (CPO) of one of the UK's growing law firms and you will be their right hand person in assisting the CPO in the accomplishment of their day-to-day tasks and providing confidential technical and administrative support, whilst coordinating competing priorities.
You will be a visible representative of the Firm and you will work alongside the firm's senior Management team’s Executive Assistants to deliver a cohesive and efficient service to support the achievement of the Firm’s strategic goals and objectives.
Duties will include:
- Responsibility for the CPO’s diary management and meeting scheduling across various time zones – monitoring responses and ensuring smooth running of recurring bookings as well as all meeting logistics.
- Proactively manage and monitor the CPO’s inbox, flagging urgent items and drafting emails where appropriate.
- Prepare Fee Earner Promotions timetables and oversee the process, collating and distributing papers and coordinating communications cascade as required.
- Preparing papers for meetings and ensuring the CPO is fully prepared for the week/day ahead.
- Attending meetings, taking and distributing action points and detailed minutes as required.
Please note previous experience of working at C-Suite level in either a law firm or professional services is essential.
Executive Assistant employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the legal sector and the specific challenges faced by law firms. Understanding the nuances of the industry will help you demonstrate your knowledge during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network with current or former Executive Assistants in law firms or professional services. They can provide valuable insights into the role and may even refer you to opportunities, increasing your chances of landing an interview.
✨Tip Number 3
Highlight your organisational skills and experience managing complex schedules. Be prepared to discuss specific examples of how you've successfully coordinated competing priorities in previous roles, as this is crucial for supporting a CPO.
✨Tip Number 4
Research the Chief People Officer's background and the firm's strategic goals. Tailoring your approach to align with their vision will not only impress them but also show that you're proactive and ready to contribute from day one.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported C-Suite executives. Emphasise skills like diary management, communication, and administrative support that align with the job description.
Craft a Compelling Cover Letter: In your cover letter, explain why you're the perfect fit for the Executive Assistant role. Mention your familiarity with the legal sector and your ability to manage competing priorities effectively.
Highlight Relevant Experience: When detailing your work history, focus on specific examples of how you've successfully managed executive schedules, prepared meeting materials, and communicated with senior management. Use metrics where possible to demonstrate your impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed diaries, or coordinated meetings in the past.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled confidential information responsibly and how you maintained professionalism in challenging situations.
✨Familiarise Yourself with the Firm's Culture
Research the law firm and its values before the interview. Understanding their culture will help you align your answers with what they value in an Executive Assistant, showing that you're a good fit for their team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios related to diary management, handling urgent requests, or coordinating communications, and think through how you would approach these challenges.
