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For Companies At a Glance
- Tasks: Join our team to create and manage complex legal documents with precision.
- Company: Be part of a prestigious international law firm known for its excellence.
- Benefits: Enjoy remote evening shifts, competitive salary, and great perks.
- Why this job: This role offers valuable experience in a dynamic legal environment with a supportive team culture.
- Qualifications: Must have advanced document production skills and legal experience.
- Other info: Work from 5 PM to 1 AM, perfect for students or night owls!
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening time shift specialist. With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role: To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Locations
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat, Word, PowerPoint, and Excel. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific tasks you handled and how they relate to the responsibilities of the Document Specialist position.
✨Tip Number 3
Network with current or former employees of the law firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
✨Tip Number 4
Prepare for potential scenario-based questions that may assess your problem-solving skills and ability to manage workflow under pressure. Think of examples from your past experiences where you successfully navigated similar challenges.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Document Specialist role and how your background aligns with the job requirements. Mention specific experiences that demonstrate your proficiency in document production and your ability to work in a team.
Showcase Relevant Skills: When detailing your skills, focus on those mentioned in the job description, such as audio/digital dictation typing, formatting complex documents, and using PDF conversion software. Provide examples of how you've successfully applied these skills in previous roles.
Proofread Your Application: Given the emphasis on grammar and accuracy in the job description, ensure your application is free from errors. Double-check spelling, punctuation, and formatting to present yourself as a detail-oriented candidate.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Be prepared to discuss your advanced document production skills in detail. Highlight specific examples of complex documents you've worked on, and be ready to demonstrate your proficiency in tools like Word, PowerPoint, and Excel.
✨Familiarise Yourself with Legal Terminology
Since the role is within a law firm, it's crucial to have a good grasp of legal terminology. Brush up on common legal terms and phrases that may come up during the interview to show your understanding of the environment you'll be working in.
✨Prepare for Technical Questions
Expect questions about your experience with document management systems and software. Be ready to explain how you've used tools like Adobe Acrobat and any OCR equipment in your previous roles, as this will demonstrate your technical competence.
✨Emphasise Team Collaboration
Since the role involves daily contact with other team members and workflow coordinators, highlight your ability to work collaboratively. Share examples of how you've effectively communicated and coordinated with colleagues in past positions to ensure smooth workflow.
