Document Specialist

DOCUMENT PRODUCTION SPECIALIST – 5PM -1AM (MONDAY TO FRIDAY)

A super opportunity has arisen for a document production operator to join International law firm and they are looking for a REMOTE EVENING time shift specialist and an evening shift specialist.

With a great salary and great benefits you will be part of a highly valued and skilled Document Specialist team.

Main purpose of the role:

To provide a proactive and professional support for all practice and business services groups across the firm including (but not limited to)

audio/digital dictation typing,

copy typing,

amending/formatting large and complex documents,

producing comparison documentation,

Word/PDF conversion and manipulation plus the preparation of diagrams, slides, spreadsheets and other ad hoc requests as required.

• Daily contact with other shift members to ensure knowledge of workflow and handover requirements.

• Daily contact with Workflow Co-ordinator for work allocation.

Qualifications and Experience:

• Excellent English language and grammar skills gained in legal environment.

• Advanced document production skills to include accurate typing, spelling, grammar and proof reading.

• Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.

• Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.

• Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.

• Advanced knowledge of PDF conversion and comparison software.

• Advanced knowledge of automatic numbering and house styles.

• Good knowledge of Outlook.

• To be able to use the OCR equipment and to convert documents to the relevant software.

• Digital document processing functions, Adobe Acrobat 5.0 upwards.

• Experience of document management system ideally FileSite.

*Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.