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- Tasks: Join our team to create and manage legal documents with precision and flair.
- Company: Be part of a prestigious international law firm known for its excellence.
- Benefits: Enjoy remote evening shifts, competitive salary, and great perks.
- Why this job: Perfect for detail-oriented individuals who thrive in a dynamic, supportive environment.
- Qualifications: Must have advanced document production skills and legal experience.
- Other info: Work from 5 PM to 1 AM, collaborating with a skilled team.
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening shift specialist.
With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role:
To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat and document management systems like FileSite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific examples of how you've successfully managed complex documents or supported legal teams in your past positions.
✨Tip Number 3
Since this role requires excellent communication skills, practice articulating your thoughts clearly and confidently. You might want to prepare for potential questions about how you handle workflow and collaborate with team members, as daily contact with colleagues is essential.
✨Tip Number 4
Given that this position is remote and during evening hours, be ready to discuss your home office setup and how you manage your time effectively. Employers will appreciate candidates who can demonstrate their ability to work independently and maintain productivity outside of a traditional office environment.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Document Specialist role and how your background aligns with the job requirements. Mention specific experiences that demonstrate your proficiency in document production and your ability to work in a team.
Showcase Relevant Skills: When detailing your skills, focus on those mentioned in the job description, such as audio/digital dictation typing, formatting complex documents, and using PDF conversion software. Provide examples of how you've successfully applied these skills in previous roles.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. Given the emphasis on excellent English language skills, ensure your application reflects your attention to detail and professionalism.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Make sure to highlight your advanced document production skills during the interview. Be prepared to discuss specific software you’ve used, such as Word, PowerPoint, and Excel, and provide examples of complex documents you've worked on.
✨Demonstrate Legal Knowledge
Since the role requires experience in a legal environment, be ready to talk about your previous roles in law firms. Discuss how your understanding of legal terminology and processes can benefit the team.
✨Prepare for Technical Questions
Expect questions related to the technical aspects of document production, such as OCR equipment usage and PDF conversion. Brush up on these topics and be ready to explain your proficiency with relevant tools.
✨Emphasise Team Collaboration
This position involves daily contact with other shift members and workflow coordinators. Share examples of how you’ve successfully collaborated with colleagues in past roles to ensure smooth workflow and effective handovers.
