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- Tasks: Support project teams by coordinating meetings and managing resources.
- Company: Join Ofsted, a leading organisation in education standards.
- Benefits: Enjoy flexible working hours, a generous pension scheme, and 32.5 days annual leave.
- Why this job: Gain experience in a supportive team while contributing to impactful projects.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Hybrid working model allows for a mix of home and office work.
The predicted salary is between 30000 - 42000 £ per year.
Location
2 Rivergate, Bristol
Piccadilly Gate, Manchester
Loxley House, Nottingham
About the job
Job summary
We’re looking for an organised and proactive Portfolio Support Officer to join our Digital Change team. In this key role, you’ll help ensure the smooth running of projects and initiatives by supporting the portfolio team and wider project community across Ofsted.
Working closely with the Portfolio Manager, analysts, and project managers, you’ll maintain and update key information, support meetings, and provide flexible administrative support. You’ll also take the lead on coordinating team meetings, managing project templates in SharePoint, and keeping resources up to date on the intranet.
This is a fantastic opportunity to further your experience in Ofsted’s well-established team. The post holder will work with high-achieving professionals at all levels, surrounded by a friendly and supportive team. They will have access to amazing benefits, such as flexible working hours, the Civil Service Pension Scheme, and 32.5 days annual leave + 8 bank holidays. We offer a hybrid working model, so you may also choose to spend a proportion of time working from home.
Job description
Person specification
Behaviours
We’ll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Managing a Quality Service
Technical skills
We’ll assess you against these technical skills during the selection process:
- Ability to assist with the end-to-end governance cycle for key meetings, including scheduling, agenda planning, paper commissioning, minute-taking, and action tracking.
- Experience of managing own workload and prioritising work effectively.
- Ability to build strong working relationships within the team and with others in the organisation.
- Ability to communicate effectively in writing and verbally, including proven ability to take an accurate record of meetings and agreed actions.
- Proficiency in the use of Microsoft Office Suite, including Word, Excel, PowerPoint and Excel and the ability to adopt new applications quickly.
Benefits
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SayPro Portfolio Support Officer employer: SayPro
Contact Detail:
SayPro Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land SayPro Portfolio Support Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Portfolio Support Officer. Understanding the nuances of project management and administrative support will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees at Ofsted, especially those in similar roles. They can provide valuable insights into the team dynamics and expectations, which can be beneficial for your application.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in SharePoint, as this role requires proficiency in managing project templates and resources. Consider taking an online course if you need a refresher.
✨Tip Number 4
Prepare examples of how you've effectively communicated and influenced others in previous roles. This will help you align with the behaviours they are looking for during the selection process.
We think you need these skills to ace SayPro Portfolio Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of Portfolio Support Officer. Emphasise your organisational skills, ability to manage workloads, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the organisation. Mention specific examples of how you've successfully supported projects or teams in the past, and how you can contribute to Ofsted's Digital Change team.
Highlight Relevant Behaviours: In your application, explicitly address the behaviours mentioned in the job description, such as 'Communicating and Influencing' and 'Working Together'. Provide examples of how you've demonstrated these behaviours in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at SayPro
✨Show Your Organisational Skills
As a Portfolio Support Officer, you'll need to demonstrate your ability to manage multiple tasks effectively. Be prepared to discuss specific examples of how you've organised projects or meetings in the past, highlighting your attention to detail and proactive approach.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. You might be asked to summarise complex information, so showcasing your ability to communicate effectively will be crucial.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office Suite is essential, brush up on your skills in Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles, especially in managing documents or presentations.
✨Demonstrate Teamwork
The role involves working closely with various team members. Prepare to share examples of how you've successfully collaborated with others in the past, focusing on your ability to build strong working relationships and contribute to a positive team environment.
