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- Tasks: Support the executive team with diary management and international planning.
- Company: Join a fast-paced, professional company in central Halifax with a supportive team culture.
- Benefits: Enjoy hybrid working, 25 days holiday, and company events.
- Why this job: Be a key player in operations, helping leaders focus on strategic initiatives.
- Qualifications: Strong communication skills and experience in a personal or executive assistant role required.
- Other info: Flexible working hours of 20 hours per week; apply quickly as the advert may close early.
A Personal Assistant is required for a part time permanent role in Halifax, offering hybrid working arrangements. This PA role is to support the efficiency and productivity of the executive team in their day-to-day operations, through diary management and international planning. You will be a pivotal part of the operations team supporting this fast paced and professional company.
The role will be to provide comprehensive administrative and executive level support, ensuring that the CEO and senior management team (SMT) can focus on strategic initiatives. This position requires adept handling of sensitive information and an initiative-taking approach to managing a diverse range of tasks.
Key responsibilities:- Manage complex international diaries and organise meetings in various time zones and prioritise appointments.
- Coordinate all travel arrangements, including itineraries, flights, accommodation and visa requirements for the CEO and SMT.
- Work to company policies, compliance, and budgets.
- Organise and oversee logistics for business meetings, conferences, and team events including venue selection and activity planning.
- Draft, minute and circulate meeting agendas, preparing records and keeping accurate records.
- Manage incoming emails and inquiries, providing professional and timely responses with appropriate follow-ups and allocations.
- Monitor deadlines and tasks, providing prompt reminders for the CEO and SMT.
- Manage expense claims for the CEO.
- Undertake additional duties as assigned to support the CEO and SMT effectively, proactively taking initiative.
- Outstanding written and communication skills.
- Experience in an accountable role ideally in a personal assistant or executive assistant capacity.
- Able to handle confidential information with discretion and professionalism.
- Experience in complex electronic filing or CRM/database processing.
- Competence with Microsoft packages and general IT.
- Working hours: 20 hours per week, of either two and a half days per week, or 4 mornings per week, to be discussed with Sayjo Recruitment on initial screening stage.
- Hybrid working arrangement available or office based with flexibility.
- 25 days holiday full time equivalent plus statutory holidays.
- Standard pension.
- Company events.
We may close the advert earlier than advertised, so please do not hesitate to apply to Louise at Sayjo Recruitment. We aim to reply to all applications within 48 working hours.
Personal Assistant employer: Sayjo Recruitment Ltd
Contact Detail:
Sayjo Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the company and its executives. Research their recent projects, values, and culture to demonstrate your genuine interest during any conversations or interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed complex schedules or travel arrangements in previous roles. Be ready to discuss these experiences in detail.
✨Tip Number 3
Practice your communication skills, especially in handling sensitive information. You may be asked situational questions about confidentiality, so think through how you would respond in various scenarios.
✨Tip Number 4
Network with current or former employees if possible. They can provide insights into the company culture and expectations, which can help you tailor your approach when applying.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in an executive support role. Emphasise your skills in diary management, travel coordination, and handling sensitive information.
Craft a Compelling Cover Letter: Write a cover letter that showcases your outstanding written communication skills. Mention specific examples of how you've successfully managed complex tasks and supported senior management in previous roles.
Highlight Key Skills: In your application, clearly outline your proficiency with Microsoft packages and any experience with CRM or database processing. This will demonstrate your technical competence, which is crucial for the role.
Follow Up Professionally: After submitting your application, consider sending a polite follow-up email to express your continued interest in the position. This shows initiative and professionalism, traits that are essential for a Personal Assistant.
How to prepare for a job interview at Sayjo Recruitment Ltd
✨Research the Company
Before your interview, take some time to learn about the company’s values, culture, and recent achievements. This will not only help you understand their expectations but also allow you to tailor your responses to align with their goals.
✨Demonstrate Your Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated travel arrangements in the past. Highlight your ability to prioritise tasks effectively.
✨Showcase Your Communication Skills
Outstanding written and verbal communication skills are essential for this role. During the interview, be clear and concise in your answers, and consider preparing a few questions to ask that demonstrate your interest in effective communication within the team.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving abilities. Think of situations where you had to handle sensitive information or manage conflicting priorities, and be ready to explain how you approached these challenges.
