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For Companies At a Glance
- Tasks: Manage office operations, liaise with suppliers, and handle import/export documentation.
- Company: Join a successful distributor in Elland with a friendly team atmosphere.
- Benefits: Competitive salary, holiday, pension, health benefits, and free parking.
- Why this job: Great opportunity for career progression to Office Manager within a year.
- Qualifications: Experience in import/export and letters of credit is a plus.
- Other info: Work in a dynamic environment with a supportive team.
The predicted salary is between 28000 - 42000 £ per year.
Sayjo Recruitment Ltd are acting on behalf of a client to recruit a full time, permanent Assistant Office Manager – with import / export / letters of credit experience. Our client is a successful distributor based in Elland, they’re looking to take someone on, as a succession plan for a valued member of staff. Starting as Assistant Office Manager, the plan would be to progress into the Office Manager role within 12 months.
Role & Responsibilities:
- Liaising with Suppliers and Customers – mostly by email.
- Stock purchasing and stock control.
- Dealing with stock and sales enquiries.
- Pricing enquiries and updates.
- Sales order processing.
- Forward production planning.
- Shipment / freight bookings.
- Imports and Exports documents.
- Producing Letters of Credit.
- Control of Bonded Warehouse.
- Preparing documents for submission to Customs.
- Monthly stock checks / Annual stock taking.
- Preparation of various declarations forms / license forms.
- Preparing and sending customer invoices.
- Prepare monthly sales figures / report.
- Year-end reports for Finance Director.
- General admin jobs – including answering telephone, photocopying etc.
Personal Attributes:
- With the planned progression for this role, we are looking for someone loyal, dedicated and looking for a long-term job opportunity.
- Able to work in a small, busy, friendly team environment.
- Excellent Microsoft Office skills.
- Organised, methodical and has good attention to detail.
- Previous experience of import / export and letters of credit a big advantage.
Hours of Work:
8.30 – 5.15pm Mon to Thurs, 8.30am – 4.30pm Fri with 1 hour lunch each break each day.
Salary & Benefits:
- £32k to £35k dependant on experience.
- Holiday.
- Pension.
- Health & Wellbeing.
- Subsidised canteen.
- Free parking.
- Planned progression.
If you have the skills and experience we are looking for, please apply with an up-to-date CV and we’ll be in touch to discuss this opportunity in more detail.
Assistant Office Manager - with import / export experience employer: Sayjo Recruitment Ltd
Contact Detail:
Sayjo Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Office Manager - with import / export experience
✨Tip Number 1
Network like a pro! Reach out to your connections in the import/export industry and let them know you're on the hunt for an Assistant Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of letters of credit and stock control processes. We want you to feel confident discussing your experience and how it relates to the role, so practice common interview questions and have examples ready to share.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your career goals. Check out our website for opportunities that match your skills in import/export. Tailor your approach to show why you’re the perfect fit for their team!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Assistant Office Manager - with import / export experience
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your import/export experience and any relevant skills. We want to see how your background fits with the Assistant Office Manager role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your dedication and long-term career goals, as we’re looking for someone who’s in it for the long haul.
Show Off Your Microsoft Office Skills: Since excellent Microsoft Office skills are a must, make sure to mention any specific software you’re proficient in. We love organised and methodical candidates, so highlight your attention to detail in your application.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Sayjo Recruitment Ltd
✨Know Your Import/Export Stuff
Make sure you brush up on your import and export knowledge before the interview. Familiarise yourself with common documents like Letters of Credit and customs declarations, as well as any recent changes in regulations. This will show that you're not just a good fit for the role but also genuinely interested in the industry.
✨Show Off Your Organisational Skills
Since the role requires a lot of organisation and attention to detail, prepare examples from your past experiences where you've successfully managed stock control or processed sales orders. Use the STAR method (Situation, Task, Action, Result) to structure your answers and make them impactful.
✨Be Ready for Team Dynamics
This position is all about working in a small, busy team. Think of times when you've collaborated effectively with others, especially in high-pressure situations. Be prepared to discuss how you handle conflicts or differing opinions within a team setting.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the company culture, the team you'll be working with, or the specific challenges they face in the import/export sector. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
