The successful candidate will be joining an established team within the property management department of Savills Belfast. This specific role is to assist a team in managing a portfolio of commercial properties while working closely with and assisting the Property Managers and Facilities Managers to deliver a complete property management service.
We are looking for a candidate with drive and growth potential whom the business can grow around, who will be supported by the more experienced members of the team. Ideally, they will have previous experience of working in a busy environment and be able to provide a high level of service to, and establish rapport with, clients, tenants, and colleagues.
Key Responsibilities
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Data entry on various property management programs – setting up new tenancy agreements etc.
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Work with other departments on collaborative projects for clients.
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Manage the Property Management databases to ensure department protocol is adhered to.
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Ensure property files are maintained and updated on a regular basis.
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Attend departmental & client meetings – setting agenda, taking minutes, follow up on action points.
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Organising reports, pitch documents, memos etc. preparing uniform communication templates to streamline requests.
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Running mail merges from our database and excel spreadsheets.
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Issue statements of account to tenants and provide updates versus previous balances.
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Assist our accounts team to ensure all demands are raised in line with the provisions of lease agreements and are tracked and closed out.
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Respond to tenant financial queries relating to invoices received and charges on account.
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Assist the team with any additional requirements.
Skills, Knowledge and Experience
Required Experience and Skills
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Experience in commercial or residential property management would be beneficial
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Positive Can-Do attitude with a dedicated approach to continuous improvement
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Good team player
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Well organised, focused with an attention to detail
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Solutions orientated with problem solving capabilities
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Strong knowledge of Microsoft Office
Desirable Experience and Skills
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Experience in commercial property management
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Understanding of Landlord and Tenant Legislation
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Full drivers’ licence.
Savills Ireland is an equal opportunity employer
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times, to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.
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StudySmarter Expert Advice🤫
We think this is how you could land Property Management Assistant
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Savills Plc.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Savills Plc? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Savills Plc's careers page directly; we love seeing passionate candidates applying through our website!
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Property Management Assistant role at Savills Plc, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Savills Plc
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Savills Plc operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Savills Plc. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Savills Plc.
