Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support administration and compliance tasks while managing contractors and maintenance requests.
- Company: Join a dynamic team at Harlequin Watford, where collaboration is key.
- Benefits: Earn £13.89 per hour with flexible part-time hours and great benefits.
- Why this job: Gain valuable experience in a busy environment while developing your administrative skills.
- Qualifications: Previous admin experience and proficiency in Microsoft Office are essential.
- Other info: Perfect for students looking to balance work and studies!
The predicted salary is between 11 - 16 £ per hour.
Purpose of the Role
Support the business with the delivery of administration and compliance on site.
Key Responsibilities
- Compliance / help desk
- Contractors management - reception for all site contractors, checking documentation and ensure all are compliant to site rules and regulations.
- Manage Re-Active Tasks (Daily)
- Manage incoming requests for remedial works from wider team.
- Assign task liaising with Maintenance Manager.
- Load to CAFM as re-active task and assign to Tech Team with correct timescales.
- Review weekly to ensure tasks are completed, liaise with Maintenance Manager.
- Run SLA Reports performance.
- Manage Follow Up Tasks (Weekly)
- Follow up tasks are created by the Tech Team following PPMs works.
- Create report of all active follow up tasks twice a week and issue to Maintenance Manager.
- Ensure that all tasks are assigned / actioned with notes.
- Review assigned follow up tasks to ensure they are completed liaising with Maintenance Manager.
- Assign Site Team PPMs (Monthly)
- Upload all active PPMs from CAFM using agreed template.
- Issue to MM & TSM for assigning.
- Assign on CAFM.
- Issue report to MM & TSM following assigning.
- Lift & Escalator Reports
- Log all call out and maintenance visits onto CAFM from the E-Doc sent from Kone.
- Summarise maintenance visits on spreadsheet to track performance.
- Issue to TSM on a monthly basis.
- Chasing Actions (Weekly)
- Run report of outstanding actions from DataStation and send out to team.
- Monthly Checklist
- Create Monthly Checklist on DataStation.
- Using template issue to relevant team leaders.
- Collate responses.
- Complete online Monthly Checklist publish, print and distribute to wider team.
- General Administration:
- Key management.
- Uniform Management.
- Locker Management.
- Any other administrative task required.
Skills, Knowledge and Experience
Skills:
- Polite, professional, articulate, outgoing and a confident communicator (both written and verbal).
- A high level of interpersonal skills and a willingness to work as part of a team collaborating with both the local team and relevant head office departments.
- Ability to prioritise workload and meet the daily demands of the team either working alone or as part of a team.
- Computer literate in Microsoft Office applications, skills in Excel, Word and PowerPoint are of importance.
- Adaptable and flexible whilst working in a busy multi-skilled office environment.
- Excellent attention to detail and presentation.
- Understanding the need for confidentiality when dealing with both internal and external information.
Qualifications and experience:
Essential:
- Previous experience of working in an administrative role.
- Computer literate in Microsoft Office applications, skills in Excel, Word and PowerPoint are of importance.
- Experience in working with H&S safety documentation – RIDDOR, RAMS etc.
- Experience with a facility management system.
Desirable:
- Knowledge of financial systems and budget management.
- Knowledge of building regulations.
Working Hours - Part-time Friday 06:00 – 16:00 & Saturday 06:00 – 16:00
Salary - £13.89p/h
Please see our Benefits Booklet for more information.
Hub Assistant Part-Time - Harlequin Watford Business Operations · Harlequin Watford employer: Savills Company
Contact Detail:
Savills Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hub Assistant Part-Time - Harlequin Watford Business Operations · Harlequin Watford
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Harlequin Watford. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration and compliance. We want you to show off your skills in managing tasks and working with teams!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. It shows you’re serious about the role and ready to fit into the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and you’re considered for the Hub Assistant position.
We think you need these skills to ace Hub Assistant Part-Time - Harlequin Watford Business Operations · Harlequin Watford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Hub Assistant role. Highlight your relevant experience in administration and compliance, and show us how your skills match what we're looking for!
Show Off Your Communication Skills: Since this role requires a confident communicator, don’t shy away from showcasing your written communication skills. Use clear and professional language in your application to reflect your articulate nature.
Be Detail-Oriented: Attention to detail is key! Double-check your application for any typos or errors. We want to see that you can present information clearly and accurately, just like you would in the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Savills Company
✨Know Your Stuff
Make sure you understand the key responsibilities of the Hub Assistant role. Familiarise yourself with compliance, task management, and reporting processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role requires strong communication abilities, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in administrative settings or when liaising with teams.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial for this job. Bring examples of how you've managed tasks with precision in the past. You might even want to mention any experience with compliance documentation or facility management systems to highlight your relevant skills.
✨Be Ready to Discuss Your Flexibility
This role requires adaptability in a busy environment. Think of instances where you've successfully juggled multiple tasks or adapted to changing priorities. Sharing these experiences will show that you can thrive in the dynamic setting of Harlequin Watford.