Office Administration Assistant - Midsummer Place, Milton Keynes Business Operations · Midsumme[...]

Purpose of the Role

We’re seeking a versatile Office Administration Assistant to assist with the running of our central management offices located in Midsummer Place, Milton Keynes. Reporting to the Finance & Business Support Manager, the Office Administration Assistant is key to efficiency in our dynamic, fast‑paced environment. The Office Administration Assistant will be responsible for updating calendars and schedules, managing front‑of‑house duties, obtaining data from our retailers, updating compliance documents, assisting with HR documentation and supporting with ad‑hoc administration duties as requested by their line manager.

Key Responsibilities

• Front‑of‑House & Reception:
  • Greet visitors, manage the process of signing visitors in or out of site.
  • Oversee the customer service inbox; responding to enquiries promptly and professionally.
• Administrative Coordination:
  • Raise purchase orders, liaise with suppliers, and monitor office supplies.
  • Manage calendars, schedule meetings, and coordinate appointments for teams.
  • Maintain office systems with assistance from the Business Support Manager.
  • Process HR documentation.
• Data & Reporting:
  • Collate/transpose data, prepare reports, and communicate with retailers with assistance from the Business Support Manager.
• Cross‑functional Support:
  • Assist teams with ad‑hoc tasks and project coordination.

Skills, Knowledge and Experience

Minimum required:

• 2-3 years of office administration experience
• Proficient in MS Office products such as Excel, Word, Outlook
• Proactive, high attention to detail and adaptable with a can‑do attitude
• Strong organisational and multi‑tasking skills

Advantageous:

• Knowledge of the retail industry’s back‑of‑house functions
• IOSH Managing Safety or equivalent H&S qualification

Working Hours – 30hrs, 9.45am – 4.45pm

Salary – £22,500.00

Please see our Benefits Booklet for more information.