Purpose of the Role
We’re seeking a versatile Business Support Assistant to assist with the running of our central management offices located in Midsummer Place, Milton Keynes. Reporting to the Finance & Business Support Manager, the Business Support Assistant is key to efficiency in our dynamic, fast-paced environment. The Office Administration Assistant will be responsible for; updating calendars and schedules, managing front-of-house duties, obtaining data from our retailers, updating compliance documents, assisting with HR documentation and supporting with ad-hoc administration duties as requested by their line manager.
Key Responsibilities
- Front-of-House & Reception:
- Greet visitors, manage the process of signing visitors in or out of site.
- Oversee the customer service inbox; responding to enquiries promptly and professionally.
- Administrative Coordination:
- Raise purchase orders, liaise with suppliers, and monitor office supplies.
- Manage calendars, schedule meetings, and coordinate appointments for teams.
- Maintain office systems with assistance from the Business Support Manager.
- Process HR documentation.
- Data & Reporting:
- Collate/transpose data, prepare reports, and communicate with retailers with assistance from the Business Support Manager.
- Cross-functional Support:
- Assist teams with ad-hoc tasks and project coordination.
Skills, Knowledge and Experience
Minimum required:
- 2-3 years of office administration experience
- Proficient in MS Office products such as Excel, Word, Outlook
- Proactive, high attention to detail and adaptable with a can-do attitude
- Strong organisational and multi-tasking skills
Advantageous:
- Knowledge of the retail industry’s back-of-house functions
- IOSH Managing Safety or equivalent H&S qualification
Working Hours - 3 month FTC. 30hours/week. 9.45am – 4.45pm Tuesday - Friday. 8am – 3pm on Mondays
Salary - £22,500.00 pro rata
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Business Support Assistant (3 month FTC) - Midsummer Place, Milton Keynes employer: Savills Company
At Ocean Terminal, we pride ourselves on being an exceptional employer, offering a supportive work culture that values both security and customer service. Our team enjoys a unique 4-day work week, allowing for a better work-life balance, alongside opportunities for professional growth through training in areas such as CCTV monitoring. Located in the vibrant City of Edinburgh, employees benefit from a dynamic environment where their contributions are recognised and rewarded.
