At a Glance
- Tasks: Provide clerical and administrative support to the Estate Management Team.
- Company: Join The Whiteley, a prestigious estate in London with a vibrant atmosphere.
- Benefits: Competitive salary, flexible working hours, and a supportive team environment.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Be an ambassador for a luxury estate and enhance your organisational skills.
- Qualifications: 2 years of admin experience, strong communication, and Microsoft Office proficiency.
The predicted salary is between 40000 - 45000 £ per year.
Purpose of the Role
To provide clerical, administrative and general support to the Estate Management Team. They will act as an ambassador for the business, whether face to face, in writing, or by telephone to residents, visitors and contractors at all times.
Key Responsibilities
- Clerical and administrative support to the Estate Operations team
- Manage emails from all stakeholders across The Whiteley
- Coordinate the Estate meeting rooms, facilitating all meetings
- Attend and minute meetings as required
- Format all Estate reports and presentations where required in line with brand guidelines
- Manage a tracker and raise purchase orders and process invoices for the above and other items for the Estate
- Maintain occupier key contacts database
- Make temporary Estate signage as required
- Support the Estate team with ad hoc projects as required
- Own templates for all Estate operational procedures
- Office telephony reception duties
- Ensure archiving of documents is in line with the Estate document management process
- Collate all information required for monthly and quarterly report writing
- Other general office duties as directed
- Lead on communications to all stakeholders across the site
Skills, Knowledge and Experience
- At least 2 years’ experience in similar administrative support role
- Strong attention to detail
- Excellent time management skills
- Exceptional communication and customer service skills
- Technical skills, including proficiency with Microsoft Office Programs
- Strong prioritisation and organisation skills
- Ability to work under own initiative
- Strong record keeping skills
- Ability to multitask
Working Hours - 09:00 – 17:30
Salary - £40,000 - £45,000
Please see our Benefits Booklet for more information.
Estate Coordinator - The Whiteley, London Business Operations · The Whiteley employer: Savills Company
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