Administrator - Highcross Leicester Business Operations · Highcross

Purpose of the Role

The Finance team ensures a high level of communication both internally and externally by providing support to all business data and communications systems. The team deliver the following key functions:

• Highcross performance analysis and reporting
• Finance administration and management accounting
• Administration support to the management team

The Finance team are responsible for financial planning, management and reporting ensuring that all expenditure is delivered within budget and all cash management is done so inline with company policy. Reporting to the Finance Manager, the Administrator is pivotal to the success of the Centre Management operation as this person will need to ensure that there is close liaison between all on-site parties.

Key Responsibilities

• Assist in accurate and informative site reports to a high standard for internal and external business; includes the Weekly Sales Performance Report, Weekly and Monthly reporting.
• Responsible for key areas of management reporting under the direction of the Finance Manager.
• Maintenance of spreadsheets for comparison and data analysis.
• Assist with office processes including ordering of IT consumables such as toners, peripheral devices.
• Assist with the maintenance of company information systems including people counting systems, car parks, and sales collection.
• Deal with all ad-hoc general enquiries and help build the relationship between occupiers, contractors and senior management team.
• Ensure the security of all documentation/information and act at all times with the utmost discretion when dealing with potentially sensitive matters.
• Responsible for cash reconciliation, coding invoices and maintaining departmental records; invoices are to be coded correctly and cleared down on a regular basis.
• Maintain equipment asset registers where appropriate.
• Attend, co-ordinate and minute appropriate meetings, circulating these to all attendees.
• Co-ordinate with budget holders on any changes, updates or financial information that will affect the processing of invoices or their budgets.
• Record and monitor the movements of invoices and process for payment within agreed deadlines.
• Ensure invoices and other documents are sent to external parties within agreed time limits.
• Ensure all costs processed are authorised by an appropriate Department Head and accurately coded.
• Ensure local electronic financial information is kept up to date.
• Assist with end-of-year audits by providing all necessary support for the Auditor and any other interested party as directed by the Finance Manager.
• Assist with cash handling audits as requested.
• Assist with accounting for car park income and reconciliation of bank statements.
• Analysis and production of budget reports to feedback to Management team on a regular basis, as well as providing other financial reports such as Quarterly reports, as and when required.
• Assist the Finance Manager in monitoring financial expenditure on all budgets, including car parks.
• Support the Management team with back and front office support for centre communications where required.
• Provide administration support to the senior management team.
• Undertake any general administration as required.

Additional Responsibilities

• Attend any training and development courses as necessary.
• Adhere to all company policies and procedures.
• Undertake any other reasonable duties as required to meet the needs of the Centre.
• Have a good understanding of the company’s Health & Safety policy and the requirements on-site, including evacuation procedures and ensure the safety of non-site personnel or visitors.

Skills, Knowledge and Experience

• Microsoft Office
• Experience of using third-party platforms to monitor expenditure and compliance
• Health and Safety basic level
• Customer service and experience

Working Hours – 40 hours per week

Salary – £28,000-£30,000