Front of House Coordinator - 33 Gracechurch Street, London Operations · 33 Gracechurch St

Purpose of the Role
The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional customer service and creating a lasting impression to all.

Key Responsibilities

• Ensure the highest standards in presentation at the property or properties are maintained at all times.
• Reception area is kept clean, tidy and welcoming and to five star audit standards.
• Keep reception and property presentation to consistently high, five-star standards.
• Personal appearance is to be of a very high standard at all times.
• A courteous, professional, helpful nature must be displayed at all times.
• If a uniform is supplied it must be kept in an acceptable and clean condition at all times.
• You must adhere to the dress and appearance guidelines.
• To carry out duties in accordance with instructions by your Portfolio Operations Manager, Building Manager.
• Ensure best value is being achieved by analysing, auditing, and proposing improvements to the existing property management systems in operation.
• To acknowledge and action helpdesk jobs as they are being submitted and communicate them to the Engineering department when necessary.
• To take ownership of the current visitor management system, providing content to support the buildings occupier platform including administrating new users.
• To actively participate in the training of cover staff.
• Establish a professional working relationship with your Team, tenants and contractors of the property or properties and be the first point of contact for the building.
• Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors’ records.
• Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority.
• To promptly assist and direct all visitors to the site in getting to their required location/contact within the building.
• To answer the telephone for all tenant queries in a professional manner.
• To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department.
• To maintain a physical presence at the reception desk; it is not to be left unmanned at any time during building opening hours.
• To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved.
• To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences.
• To carefully complete all log reports that may be required by the employer or the building manager.
• The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained.
• To assist other employed staff, building occupiers and visitors in the event of an emergency.
• To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met.
• To ensure that contractors arriving on site adhere fully, to requirements for contractor management and site H&S in line with the company and site procedures.
• To be aware of and abide by all rules, terms and conditions of the company at all times.
• Assistance with building events, plan and organize additional events.
• ESG Commitment - Actively engage with the company’s Environmental, Social, and Governance initiatives by sharing ideas and contributing to sustainable practices within the workplace.
• Maintain Compass, ensuring all weekly, monthly, and quarterly checklists are completed and uploaded.
• The applicant will also be the face of 33 Gracechurch Street as we welcome potential new occupiers and letting agents onto site for viewings.

Skills, Knowledge and Experience

It is the nature of work of SMR that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken.

Essential

• Excellent verbal and written communication.
• General Education to GCSE standard or equivalent standard.
• Reliable, helpful and well presented.
• Team player with strong customer service skills, able to provide a helpful and polite service.
• Pleasant telephone manner and efficiency in relaying messages and taking instructions.
• Excellent communication skills.
• Ability to deal with confidential information.
• Good organisational and time management skills.

Desirable

• Proficient in full range of Microsoft applications inc. Word, Excel, PowerPoint, Access Outlook.

Working Hours - 40 hours a week 8am-5pm

Benefits Booklet is available for more information.