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- Tasks: Assist Property Managers with operational management and client relations at White City Place.
- Company: Join Savills, a leading property management company known for its commitment to quality and client satisfaction.
- Benefits: Enjoy competitive salary, supportive work culture, and opportunities for professional growth.
- Why this job: Be part of a dynamic team, enhance your organizational skills, and contribute to building safety and wellbeing.
- Qualifications: Strong administrative skills, understanding of building systems, and familiarity with health and safety regulations required.
- Other info: Work Monday to Friday, 9:00 AM to 5:30 PM, with a salary range of £37,000-£42,000.
The predicted salary is between 37000 - 42000 £ per year.
Purpose of the Role
Assist the Property Managers in the execution and delivery of all services pertaining to the operational management across the White City Place Estate, including all managed properties. Act as a deputy to the Savills Management team and provide full secretarial, clerical and administrative support to the Property and Engineering Management Team. Contribute to the safety and wellbeing of all users of the building/estate.
This is a client and customer facing role taking responsibility for delivering site-based property management services to several buildings. There is a strong administrative focus to this role and good organisational skills are key.
Key Responsibilities
Main Duties
- Support the Property Managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues.
- With assistance from the Property Managers, ensure and update records of compliance with all operational processes and procedures.
- Support with the population and management of operational management systems.
- Drive the collection and processing data relevant to the operation of the scheme.
- Support the property managers with the construction and management and reconciliation of budgets.
- Assist the Property Managers in procuring quoted costs and other appropriate information to facilitate production and subsequent management of the building service charge budget.
- Support the Property Managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager, take control of any emergency situations and execute evacuation plans.
- Support the Property Managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety.
- Support the Property Managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office.
- Assist the Property Managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines.
- Assist with the tracking and processing of service invoices and the production of management accounts. Raise purchase orders.
- Support in the management of contractors and service providers and ensure the service they provide is top quality.
- Carry out monthly inspections of the properties on campus.
- Take ownership of the Savills and Client’s vision and values ensuring that they are fully integrated into all of the building’s services.
- Other duties as directed.
The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation.
Skills, Knowledge and Experience
- Technical Knowledge of Building systems
- Good understanding of Hard and Soft services esp M&E
- Understanding of Budgets and Service charges
- Health and Safety IOSH
- Competent with Savills IT Systems (Elogbooks, Proactis, Datastation, Records For Buildings, etc) beneficial
- Contractor Management
Working Hours: Mon-Fri, 09:00-17:30
Salary: £37,000-£42,000
Please see our Benefits Booklet for more information.
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Estate Assistant Property Manager - White City Place employer: Savills Company
Contact Detail:
Savills Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Assistant Property Manager - White City Place
✨Tip Number 1
Familiarize yourself with the specific property management systems mentioned in the job description, like Elogbooks and Proactis. Having a solid understanding of these tools will not only boost your confidence but also show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in client-facing roles or property management. We value strong communication skills and the ability to build good client relations, so be sure to share relevant examples during your interview.
✨Tip Number 3
Brush up on your knowledge of health and safety regulations, especially those related to property management. Being able to discuss how you would enforce safe working practices will demonstrate your commitment to the wellbeing of all users of the estate.
✨Tip Number 4
Prepare to discuss your organizational skills and how you've managed multiple tasks or projects in the past. This role has a strong administrative focus, so showcasing your ability to juggle responsibilities effectively will make you stand out.
We think you need these skills to ace Estate Assistant Property Manager - White City Place
Some tips for your application 🫡
Understand the Role: Make sure you fully understand the responsibilities and requirements of the Estate Assistant Property Manager position. Tailor your application to highlight relevant experiences that align with the key duties mentioned in the job description.
Highlight Administrative Skills: Since this role has a strong administrative focus, emphasize your organizational skills and any previous experience in administrative support. Provide specific examples of how you've successfully managed tasks or projects in the past.
Showcase Client Relations Experience: This position involves client and customer interaction. Include examples in your application that demonstrate your ability to build and maintain good client relations, as well as your communication skills.
Tailor Your CV and Cover Letter: Customize your CV and cover letter to reflect the specific skills and experiences that are relevant to the Estate Assistant Property Manager role. Use keywords from the job description to ensure your application stands out.
How to prepare for a job interview at Savills Company
✨Show Your Organizational Skills
Since this role has a strong administrative focus, be prepared to discuss your organizational skills. Share specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or systems you use to stay organized.
✨Demonstrate Client Relations Experience
This position involves client and customer interaction, so it's crucial to showcase your experience in building and maintaining relationships. Prepare anecdotes that illustrate your ability to communicate effectively and resolve issues with clients.
✨Familiarize Yourself with Health & Safety Regulations
Understanding health and safety regulations is key for this role. Brush up on relevant legislation and be ready to discuss how you've ensured compliance in previous positions, especially in emergency situations.
✨Highlight Your Technical Knowledge
The job requires knowledge of building systems and contractor management. Be prepared to talk about your technical expertise, particularly in hard and soft services, and any experience you have with budget management and service charges.
