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For Companies At a Glance
- Tasks: Assist the building manager in creating a safe and efficient commercial environment.
- Company: Join Savills, a leader in property management and investment.
- Benefits: Enjoy competitive salary, professional development, and a vibrant work culture.
- Why this job: Be part of a premium office development and make a real impact on sustainability.
- Qualifications: No prior experience needed; just a positive attitude and strong admin skills.
- Other info: Work hours are 9:00am – 5:00pm with a salary range of £36-38K.
The predicted salary is between 36000 - 38000 £ per year.
Purpose of the Role
To be responsible for assisting the building manager and wider building management team to execute Savills policy and procedures to provide an innovative, operationally efficient, safe and economically competitive commercial environment for occupiers and building users whilst enhancing the investment value of the asset for the landlord.
To act as deputy and be the first point of contact for the building manager team and occupiers when the property manager is absent.
Be responsible for ensuring all administrative tasks associated to 5 Aldermanbury Square are completed to a high standard including filing, document storage, minute taking and compiling reports.
Focus and motivate the onsite team to deliver the best experience in one of the premium UK office developments, in line with Savills 5 Es (Expect, Evolve, Engage, Experience and Environment) and RISE methodology.
Management & Leadership
- Drive Savills and clients’ vision and values ensuring that they are fully integrated into all of the building services.
- Ensure a self-motivated and can-do attitude is promoted within the building team.
- Ensure a methodical, measured approach is promoted and encouraged throughout the team when resolving issues.
- Support the property manager in maintaining the highest standards of service delivery encompassing innovation, sustainability and customer focus.
- Support new people joining the team receive designated training and site inductions, and additional approved training for professional development.
Service Partner Management
- Ensure that all building key service commitments related to the building are completed in line with company policy.
- Develop and maintain a professional working relationship with all service partners. Join monthly KPI meetings with service partners, encouraging open discussions on performance in an honest and professional way and managing underperformance using the Savills process.
- Support the building manager with pro-actively procuring, following the company tender guidelines where required, building and contracted services.
- Have a basic understanding of the key technical, building, fabric, specialist stakeholders and supply chain to ensure faults or conflicts can be escalated and resolved in a timely manner.
- Escort contractors, insurance inspections, auditors where appropriate.
Compliance
- Responsible for updating compliance documents, ensuring upcoming compliance inspections/audits are scheduled and documentation is collated and prepared for audits and risk assessment ahead of meeting.
- Support the property manager to maintain 100% SEMs compliance.
- Ensure that Health & Safety, emergency procedures and safe working practices are maintained and areas of concern are raised to the building manager.
- Ensure checks conducted by suppliers or services partners are reviewed and uploaded to relevant systems.
- Ensure that every incident and accident is fully recorded, reported (including to insurers) and investigated, with any remedial measures diligently attended to, and the building manager informed throughout.
- Ensure completion of accident forms and upload records and related evidence to the Portal and insurance company notifications in accordance with Savills policy.
- Work with the building manager and technical team to achieve full compliance with statutory legislation and ensure that all records are fully maintained and available for inspection.
ESG
- Actively engage in ESG initiatives and drive the adoption of policies and procedures.
- Support the building manager to ensure the sustainability ESG agenda is fully embraced with the team and that they are fully aware of the drivers for change.
- Promote ESG initiatives with occupiers and service partners where possible.
- Work with the building manager to support events and community programmes; creating an annual planner in consultation with building users using the occupier management platform and occupier questionnaires.
- Ensure ESG initiatives are considered during the running of daily operations.
- Work within the RISE methodology, adopting Savills core principles of service delivery aligning with Moor House vision and values (5Es).
Relationships
- Develop and maintain a professional understanding and working relationship with appropriate occupier representatives and all key stakeholders. Become the main point of contact when the building manager is unavailable.
- Develop good relations and partnerships with various authorities and local agencies, notably:
- Local authority
- Police
- Fire brigade
- Public transport providers
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role.
Skills, Knowledge and Experience
- Understanding of property/ facilities/ building manager role for commercial asset.
- Experience in service partner management.
- Interest in sustainability and ESG initiatives.
- Excellent communication and relationship builder.
- Positive can-do attitude.
- Basic understanding of building plant equipment, maintenance, and compliance.
- Understanding of property statutory compliance guidelines.
- Qualification of IOSH desirable but not essential.
- Strong administrative skills.
- Professional, measured approach with strong work ethic.
Working Hours: 9:00am – 5:00pm
Salary: £36-38K
Please see our Benefits Booklet for more information.
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Assistant Building Manager - 5 Aldermanbury Square employer: Savills Company
Contact Detail:
Savills Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Building Manager - 5 Aldermanbury Square
✨Tip Number 1
Familiarize yourself with Savills' core values and the RISE methodology. Understanding these principles will help you align your approach with the company's expectations and demonstrate your commitment to their vision during the interview.
✨Tip Number 2
Network with current or former employees of Savills, especially those in building management roles. They can provide valuable insights into the company culture and specific expectations for the Assistant Building Manager position.
✨Tip Number 3
Prepare to discuss your experience with service partner management and how you've successfully built relationships in previous roles. Be ready to share specific examples that highlight your communication skills and ability to manage performance.
✨Tip Number 4
Showcase your interest in sustainability and ESG initiatives by researching current trends and practices in the industry. Being able to discuss how you can contribute to these efforts at Savills will set you apart from other candidates.
We think you need these skills to ace Assistant Building Manager - 5 Aldermanbury Square
Some tips for your application 🫡
Understand the Role: Before you start writing your application, make sure you fully understand the responsibilities and requirements of the Assistant Building Manager position. Tailor your application to highlight how your skills and experiences align with the job description.
Highlight Relevant Experience: Emphasize any previous experience in property management, facilities management, or service partner management. Use specific examples to demonstrate your understanding of compliance, sustainability, and effective communication.
Showcase Your Skills: Make sure to showcase your strong administrative skills and your ability to maintain high standards in documentation and reporting. Mention any relevant qualifications, such as IOSH, even if they are not essential.
Craft a Strong Cover Letter: Write a compelling cover letter that reflects your enthusiasm for the role and the company. Discuss your positive can-do attitude and how you can contribute to the building management team and enhance the occupier experience.
How to prepare for a job interview at Savills Company
✨Understand the Role and Responsibilities
Make sure you have a clear understanding of the Assistant Building Manager role and its responsibilities. Familiarize yourself with Savills policies, procedures, and the 5 Es methodology to demonstrate your alignment with their operational goals.
✨Showcase Your Communication Skills
Since this role involves maintaining relationships with occupiers and service partners, be prepared to discuss your communication style. Share examples of how you've effectively built relationships in previous roles and how you handle difficult conversations.
✨Demonstrate Your Problem-Solving Abilities
The position requires a methodical approach to resolving issues. Prepare to discuss specific instances where you've successfully identified problems and implemented solutions, especially in a building management or facilities context.
✨Highlight Your Commitment to Sustainability
Given the emphasis on ESG initiatives, be ready to talk about your interest in sustainability and any relevant experiences. Discuss how you can contribute to promoting ESG initiatives within the team and with occupiers.
