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- Tasks: Support facilities management and coordinate operations across a diverse portfolio.
- Company: Savills, a leading property management firm with a commitment to inclusivity.
- Benefits: Competitive salary, career development opportunities, and a dynamic work environment.
- Why this job: Join a fast-paced team and make a real impact on facilities management.
- Qualifications: Experience in customer service or building management, strong problem-solving skills.
- Other info: Opportunity to grow your career in a supportive and diverse workplace.
The predicted salary is between 30000 - 42000 £ per year.
The main function of this role is to provide Facilities Management support and coordination to our managed portfolio and central facilities management team. The candidate must be able to manage a fast-paced environment. Strong planning and co-ordination skills are essential, with management of various stakeholders.
This role will be based in the Savills Belfast office with a requirement to attend various sites across the Belfast portfolio.
Key Responsibilities- Support the facilities management role and operations across a mixed portfolio.
- Have a strong work ethic, pro-active attitude, keen desire to learn and develop their career and willingness to take ownership of a project.
- Handling of communications between contractors that are undertaking maintenance on the portfolio.
- Reviewing and understanding of maintenance reports and defects noted.
- Ensure that all contracts are in place with the subcontractors, including appropriate SLAs and KPIs, and monitoring of all subcontractors and their associated services.
- Support the Facilities Manager in managing hard and soft services.
- Carry out site inspections monthly and ensure that Health and Safety actions identified in audits are implemented in a timely manner.
- Work closely with the Central Facilities Management and H&S Compliance Manager.
- Coordinate onsite Planned Preventative Maintenance planner in conjunction with Savills systems.
- Work with the Property & Facilities Managers to ensure that planned maintenance and project expenditure does not exceed budgets.
- Monitor and update the Savills CAFM system to ensure that jobs are actioned accordingly.
- Generate new ideas for cost savings and further developing site sustainability.
- Carry out tenant inspections when required.
- Periodic reporting (monthly, weekly, ad hoc) with the support of the central management team.
- Experience in Building Service Management / Concierge Management / Customer Services Management / Security.
- Ability to prioritise with good problem solving and decision-making skills.
- Establish and manage relationships with contractors to ensure quality and compliance of works in line with company policy and guidelines.
- Ensure efficient planning and response relating to planned and reactive maintenance work required on site.
- Previous experience in a customer or contractor facing role.
- Must have strong financial awareness to manage service charge budgets.
- Awareness and management of Health & Safety, e.g. Nebosh or IOSH Certification.
- Strong communication and interpersonal skills.
Savills Ireland is an equal opportunity employer. Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.
Facilities Coordinator - Belfast employer: Savills.
Contact Detail:
Savills. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator - Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, especially those at Savills. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience in building service management and how you've tackled challenges in past roles. We want to see your problem-solving skills in action!
✨Tip Number 3
Be proactive! If you notice any issues or areas for improvement in facilities management during your research, bring them up in conversations. This shows your initiative and genuine interest in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Savills team and ready to take ownership of your career.
We think you need these skills to ace Facilities Coordinator - Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in facilities management, customer service, and any relevant certifications like Nebosh or IOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your proactive attitude and strong work ethic make you the perfect fit. We love seeing enthusiasm and a desire to learn!
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. Whether it's managing contractors or ensuring compliance with health and safety standards, we want to know how you handle a fast-paced environment!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Savills!
How to prepare for a job interview at Savills.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Coordinator role. Familiarise yourself with the key responsibilities and skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Problem-Solving Skills
Since this role requires strong planning and decision-making skills, prepare examples from your past experiences where you successfully solved problems or managed projects. Be ready to discuss how you prioritised tasks and handled challenges, especially in a fast-paced environment.
✨Communicate Effectively
Strong communication is key in this role, so practice articulating your thoughts clearly. Think about how you can demonstrate your interpersonal skills during the interview. You might want to prepare a few questions to ask them, showing your interest in their team dynamics and communication style.
✨Demonstrate Your Financial Awareness
Since managing service charge budgets is part of the job, be prepared to discuss your financial management experience. Bring up any relevant examples where you’ve successfully managed budgets or contributed to cost-saving initiatives, as this will highlight your suitability for the role.
