At a Glance
- Tasks: Support the Head of Operations with admin duties and team coordination.
- Company: Join Sartorius, a global leader in life sciences.
- Benefits: Enjoy competitive pay, health perks, and 25 days annual leave.
- Other info: Be part of a supportive team culture focused on innovation.
- Why this job: Make a real impact in a dynamic environment while growing your career.
- Qualifications: Previous admin experience and strong organisational skills are a plus.
The predicted salary is between 30000 - 40000 £ per year.
Join as an Assistant to our Operations department in Stonehouse, Gloucestershire. In this role, you will be responsible for a broad range of administrative, clerical and office duties to support the Head of Operations and the wider Operations Team. This is a standalone position supporting a team of 8 professionals, and we are looking forward to shaping the future with you. This position is available for full-time on a fixed-term period for 12 months. You will be based on site in Stonehouse, Gloucestershire. Working hours are Monday to Thursday 7.10 – 16.10, Friday 7.10 – 12.10.
Our site in Stonehouse is a manufacturer of plastic components and single-use products, such as lab scale bioreactors and filtration.
Grow with us – Your Responsibilities
- Frontline reception duties for the Sperry Way Facility including telephone call handling, intercom, post, meeting minutes etc.
- Provide administrative support to the wider Operations Team such as preparation of PowerPoint presentations, photocopying, scanning, and general office responsibilities.
- Provide a weekly schedule to senior managers of travel plans & visitor arrangements.
- Support with travel plans and hospitality for Head of Operations & visitors travelling to and from Sartorius Stedim Lab.
- Support the Head of Operations with the management of his diary, including the scheduling, and prioritizing of meetings, submission of expense claims and other admin requirements.
- Manage the Maintenance Schedule by ensuring all maintenance is completed within specified timeframes.
- Support staff in the implementation of the Maintenance Schedule e.g. booking and liaising with contractors.
- Order company PPE, uniform and specialized clothing e.g. safety boots, shoes, workwear etc. Keeping accurate records of items purchased.
- Liaise with suppliers to fulfil indirect orders, process orders using Wescale.
- Support the Operations Team with the booking and arranging of external training.
- Coordinate Company social events such as Summer BBQ, Christmas Hampers, Long Service Awards: booking of events, contractors, scheduling attendees etc.
- Support the internal audit process, by training to be an Internal Auditor.
- Provide Branding and Marketing support to the site by undertaking Sartorius Branding and Marketing training.
- Operate within the requirements of the quality system and assist in maintaining systems to ensure compliance to ISO 9001, 13485, 14001 and regulatory IVD requirements including good documentation practices.
What will convince us
- Ideally, previous experience in a Receptionist, Administrative Assistant, or PA/EA role.
- Solid experience in an autonomous role, comfortable operating without daily supervision.
- Confident communicating with diverse stakeholders across levels and functions.
- Strong organizational skills with the ability to prioritize and multitask under pressure.
- Proficiency in MS Office (email, calendar, Word/Docs, Excel/Sheets, PowerPoint).
- Professional telephone manner and customer service skills.
- High level of discretion and ability to handle sensitive and confidential information.
- Ideally experience of working within a regulatory experience: ISO14001, 45001, 9001.
- Strong attention to detail and accuracy.
- In order to commence working with us, the successful candidate will have the right to work in the UK.
What we offer
- As a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits:
- Making an impact right from the start: Comprehensive onboarding, including a virtual online platform – even before joining.
- Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network.
- Health & Well-Being: Wide section of health and well-being support such as healthcare plans and health assessment services.
- Attractive Working Conditions: 39 hours working week, 25 days annual leave plus public holidays, free parking on site, free hot and cold drinks.
- Competitive benefits package, including: Group Life Assurance, Private Medical Insurance, Private Dental Insurance, Salary Sacrifice Cycle to Work Scheme, Travel Insurance (Employee Paid), Salary Sacrifice Health Assessment Service.
- Planning Ahead For Your Future: Group Personal Pension Plan, Group Income Protection, Salary Sacrifice Will Writing Service.
About Sartorius
Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide. We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment. Join our global team and become part of the solution. We are looking forward to receiving your application.
Assistant to Head of Operations (FTC) employer: Sartorius Stedim
Sartorius is an exceptional employer, offering a dynamic work environment for Field Service Engineers in the beautiful regions of Gloucestershire, Warwickshire, Worcestershire, and Herefordshire. With a strong focus on personal and professional development, flexible working conditions, and a supportive team culture, employees are empowered to make a meaningful impact while enjoying a comprehensive benefits package that includes health and well-being support, competitive leave options, and opportunities for growth within a global life science company.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant to Head of Operations (FTC)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Sartorius on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Sartorius and its operations. Knowing their products and values will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows that you’re keen on the position. Plus, it keeps you on their radar!
We think you need these skills to ace Assistant to Head of Operations (FTC)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Assistant to Head of Operations role. Highlight your relevant experience in administrative support and any specific skills that match the job description, like proficiency in MS Office.
Showcase Your Organisational Skills:Since this role involves juggling multiple tasks, it’s a good idea to provide examples of how you've successfully managed your time and prioritised tasks in previous positions. We love seeing candidates who can multitask effectively!
Be Professional Yet Personable:When writing your application, strike a balance between professionalism and a friendly tone. Remember, you’ll be the first point of contact for visitors, so showcasing your communication skills is key!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Sartorius Stedim
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities and required skills, especially those related to administrative support and communication. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, as this will demonstrate your capability to handle the demands of the position.
✨Practice Professional Communication
Given that you'll be the frontline reception for the facility, practice your professional telephone manner and customer service skills. Consider conducting mock interviews with a friend, focusing on clear and confident communication. This will help you feel more at ease during the actual interview.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, company culture, and expectations for the role. This not only shows your interest in the position but also helps you gauge if the company is the right fit for you.
