At a Glance
- Tasks: Support the Head of Operations with admin tasks and team coordination.
- Company: Join Sartorius, a global leader in life sciences.
- Benefits: Enjoy competitive pay, health perks, and 25 days annual leave.
- Other info: Be part of a supportive team culture focused on innovation.
- Why this job: Make a real impact in a dynamic environment while growing your career.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 31500 - 38500 £ per year.
Join as an Assistant to our Operations department in Stonehouse, Gloucestershire. In this role, you will be responsible for a broad range of administrative, clerical and office duties to support the Head of Operations and the wider Operations Team. This is a standalone position supporting a team of 8 professionals, and we are looking forward to shaping the future with you. This position is available for full-time on a fixed-term period for 12 months. You will be based on site in Stonehouse, Gloucestershire. Working hours are Monday to Thursday 7.10 – 16.10, Friday 7.10 – 12.10.
Our site in Stonehouse is a manufacturer of plastic components and single-use products, such as lab scale bioreactors and filtration.
Grow with us – Your Responsibilities
- Frontline reception duties for the Sperry Way Facility including telephone call handling, intercom, post, meeting minutes etc.
- Provide administrative support to the wider Operations Team such as preparation of PowerPoint presentations, photocopying, scanning, and general office responsibilities.
- Provide a weekly schedule to senior managers of travel plans & visitor arrangements.
- Support with travel plans and hospitality for Head of Operations & visitors travelling to and from Sartorius Stedim Lab.
- Support the Head of Operations with the management of his diary, including the scheduling, and prioritizing of meetings, submission of expense claims and other admin requirements.
- Manage the Maintenance Schedule by ensuring all maintenance is completed within specified timeframes.
- Support staff in the implementation of the Maintenance Schedule e.g. booking and liaising with contractors.
- Order company PPE, uniform and specialized clothing e.g. safety boots, shoes, workwear etc. Keeping accurate records of items purchased.
- Liaise with suppliers to fulfil indirect orders, process orders using Wescale.
- Support the Operations Team with the booking and arranging of external training.
- Coordinate Company social events such as Summer BBQ, Christmas Hampers, Long Service Awards: booking of events, contractors, scheduling attendees etc.
- Support the internal audit process, by training to be an Internal Auditor.
- Provide Branding and Marketing support to the site by undertaking Sartorius Branding and Marketing training.
- Operate within the requirements of the quality system and assist in maintaining systems to ensure compliance to ISO 9001, 13485, 14001 and regulatory IVD requirements including good documentation practices.
What will convince us
- Ideally, previous experience in a Receptionist, Administrative Assistant, or PA/EA role.
- Solid experience in an autonomous role, comfortable operating without daily supervision.
- Confident communicating with diverse stakeholders across levels and functions.
- Strong organizational skills with the ability to prioritize and multitask under pressure.
- Proficiency in MS Office (email, calendar, Word/Docs, Excel/Sheets, PowerPoint).
- Professional telephone manner and customer service skills.
- High level of discretion and ability to handle sensitive and confidential information.
- Ideally experience of working within a regulatory experience: ISO14001, 45001, 9001.
- Strong attention to detail and accuracy.
In order to commence working with us, the successful candidate will have the right to work in the UK.
What we offer
- As a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits:
- Making an impact right from the start: Comprehensive onboarding, including a virtual online platform – even before joining.
- Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network.
- Health & Well-Being: Wide section of health and well-being support such as healthcare plans and health assessment services.
- Attractive Working Conditions: 39 hours working week, 25 days annual leave plus public holidays, free parking on site, free hot and cold drinks.
- Competitive benefits package, including: Group Life Assurance, Private Medical Insurance, Private Dental Insurance, Salary Sacrifice Cycle to Work Scheme, Travel Insurance (Employee Paid), Salary Sacrifice Health Assessment Service.
- Planning Ahead For Your Future: Group Personal Pension Plan, Group Income Protection, Salary Sacrifice Will Writing Service.
About Sartorius
Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide. We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment. Join our global team and become part of the solution. We are looking forward to receiving your application.
Assistant to Head of Operations (FTC) employer: Sartorius Stedim
Sartorius is an exceptional employer located in Stonehouse, Gloucestershire, offering a supportive and collaborative work culture that values mutual respect and team spirit. With a comprehensive benefits package, including health and well-being support, generous annual leave, and opportunities for professional growth, employees are empowered to make a meaningful impact in the life sciences sector. Join us to be part of a dynamic global team dedicated to advancing healthcare solutions while enjoying a welcoming environment and attractive working conditions.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant to Head of Operations (FTC)
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Sartorius Stedim can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Sartorius Stedim; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Sartorius Stedim.
We think you need these skills to ace Assistant to Head of Operations (FTC)
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Sartorius Stedim and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Sartorius Stedim's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Sartorius Stedim
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
