At a Glance
- Tasks: Support the Commercial Team with admin tasks and manage export documentation.
- Company: Join a dynamic team in a fast-paced pet food company.
- Benefits: Full-time, permanent role with opportunities for growth and development.
- Other info: Office-based in Doncaster with a supportive team environment.
- Why this job: Be part of a vital team ensuring smooth operations in a thriving industry.
- Qualifications: 5 GCSEs including Maths and English; admin experience preferred.
The predicted salary is between 25000 - 30000 € per year.
Location: Doncaster
Contract: Permanent, Full Time
Department: Commercial
About the Role
We are seeking a highly organised and proactive Export Administrator to join our busy and fast-paced Commercial Team. This role provides essential administrative support across UK Pet Food sales and export operations, ensuring efficient documentation, excellent customer service, and seamless coordination between internal teams and external partners. This position is ideal for someone who thrives in a demanding environment, is confident managing multiple deadlines, and has a strong eye for detail.
Key Responsibilities
- Provide full administrative support to the Commercial Team
- Manage customer account databases, including data entry, KPI reporting and data analysis
- Handle customer enquiries for both UK and Export sales
- Complete export documentation including invoicing, shipping documents, re-scheduling and delivery paperwork
- Ensure accurate and timely submission of all global export documents (EHCs, COO s, Vet certificates, etc.)
- Liaise with customers, logistics partners, APHA, Veterinary Officers and the Chamber of Commerce to ensure just-in-time delivery of documentation
- Chase relevant contacts to prevent delays, demurrage penalties and GAFTA charges
- Build strong working relationships with internal teams (Transport, Production, Quality) and external customers
- Coordinate UK and international transport, including scheduling collections and deliveries
- Manage sales enquiries, organise sales coordination and support contract management
- Provide up-to-date scheduling reports for active contracts
- Liaise with laboratories and the Quality Department to ensure products meet customer specifications
- Schedule PAP deliveries and arrange transport with both SARIA and third-party providers
- Retrieve and provide site collection numbers from NAV
- General administration and other ad-hoc duties as required
What We’re Looking For
Essential Qualifications
- 5 GCSEs Grade C or above (including Maths and English) or equivalent
Experience
- Previous experience in an administrative or office-based role
Skills & Competencies
- Strong IT skills, particularly Microsoft Word and Excel
- Excellent written and verbal communication
- Confident problem-solver with strong investigatory skills
- Ability to multitask and meet strict deadlines
- Strong organisational skills and attention to detail
- Ability to analyse information from multiple sources and make effective decisions
- Able to prioritise workload independently
- Positive, proactive and focused attitude
- Able to work well both independently and as part of a team
Working Arrangements
Full-time, permanent position Office-based in Doncaster
Export Administrator in England employer: Saria
Join our dynamic team in Doncaster as an Export Administrator, where you'll thrive in a supportive and fast-paced environment that values your organisational skills and attention to detail. We offer competitive benefits, a collaborative work culture, and ample opportunities for professional growth, ensuring you can develop your career while contributing to our success in the UK Pet Food market.
StudySmarter Expert Advice🤫
We think this is how you could land Export Administrator in England
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their success. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your enthusiasm for the role!
We think you need these skills to ace Export Administrator in England
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Export Administrator role. Highlight your administrative experience and any relevant skills, like your strong IT abilities and attention to detail. We want to see how you can bring value to our Commercial Team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with customer service and managing multiple deadlines, as these are key for us in this fast-paced environment.
Show Off Your Communication Skills:Since excellent written and verbal communication is essential, make sure your application reflects this. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Saria
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Export Administrator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or deadlines. Be ready to discuss how you prioritised your workload and ensured everything was completed on time.
✨Demonstrate Your Communication Skills
As an Export Administrator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you effectively handled customer enquiries or collaborated with internal teams to showcase your communication prowess.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving skills. Think of specific challenges you've faced in previous roles and how you resolved them. Highlight your investigatory skills and how you analyse information to make effective decisions, as these are crucial for the position.
