At a Glance
- Tasks: Support the Commercial Team with admin tasks and manage export documentation.
- Company: Join a dynamic team in a fast-paced pet food company.
- Benefits: Full-time, permanent role with opportunities for growth and development.
- Other info: Office-based in Doncaster with a supportive team environment.
- Why this job: Be part of a crucial team ensuring smooth operations in a thriving industry.
- Qualifications: 5 GCSEs including Maths and English; previous admin experience preferred.
The predicted salary is between 25000 - 30000 £ per year.
Location: Doncaster
Contract: Permanent, Full Time
Department: Commercial
About the Role
We are seeking a highly organised and proactive Export Administrator to join our busy and fast-paced Commercial Team. This role provides essential administrative support across UK Pet Food sales and export operations, ensuring efficient documentation, excellent customer service, and seamless coordination between internal teams and external partners.
This position is ideal for someone who thrives in a demanding environment, is confident managing multiple deadlines, and has a strong eye for detail.
Key Responsibilities
• Provide full administrative support to the Commercial Team
• Manage customer account databases, including data entry, KPI reporting and data analysis
• Handle customer enquiries for both UK and Export sales
• Complete export documentation including invoicing, shipping documents, re-scheduling and delivery paperwork
• Ensure accurate and timely submission of all global export documents (EHCs, COO's, Vet certificates, etc.)
• Liaise with customers, logistics partners, APHA, Veterinary Officers and the Chamber of Commerce to ensure just-in-time delivery of documentation
• Chase relevant contacts to prevent delays, demurrage penalties and GAFTA charges
• Build strong working relationships with internal teams (Transport, Production, Quality) and external customers
• Coordinate UK and international transport, including scheduling collections and deliveries
• Manage sales enquiries, organise sales coordination and support contract management
• Provide up-to-date scheduling reports for active contracts
• Liaise with laboratories and the Quality Department to ensure products meet customer specifications
• Schedule PAP deliveries and arrange transport with both SARIA and third-party providers
• Retrieve and provide site collection numbers from NAV
• General administration and other ad-hoc duties as required
What We're Looking For
Essential Qualifications
• 5 GCSEs Grade C or above (including Maths and English) or equivalent
Experience
• Previous experience in an administrative or office-based role
Skills & Competencies
• Strong IT skills, particularly Microsoft Word and Excel
• Excellent written and verbal communication
• Confident problem-solver with strong investigatory skills
• Ability to multitask and meet strict deadlines
• Strong organisational skills and attention to detail
• Ability to analyse information from multiple sources and make effective decisions
• Able to prioritise workload independently
• Positive, proactive and focused attitude
• Able to work well both independently and as part of a team
Working Arrangements
• Full-time, permanent position
• Office-based in Doncaster
STSM1_UKTJ
StudySmarter Expert Advice🤫
We think this is how you could land Export Administrator in Doncaster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their products and services, especially in export operations, so you can show off your knowledge and enthusiasm during the chat.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when discussing your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your interest in the position. Plus, it’s a great way to reiterate why you’d be a perfect fit for the team.
We think you need these skills to ace Export Administrator in Doncaster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Export Administrator role. Highlight your administrative experience and any relevant skills, like your strong IT abilities and attention to detail. We want to see how you can bring value to our Commercial Team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to handle multiple deadlines. We love a proactive attitude!
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this position, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly, and we can’t wait to see what you bring to the table. Don’t miss out on this opportunity!
How to prepare for a job interview at Saria
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Export Administrator role. Familiarise yourself with export documentation and customer service processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or deadlines. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Brush Up on IT Skills
As the job mentions strong IT skills, particularly in Microsoft Word and Excel, it’s a good idea to review these tools before your interview. You might be asked about your experience with data entry or reporting, so having specific examples ready will impress the interviewers.
✨Be a Team Player
The role involves liaising with various teams and external partners, so highlight your ability to work collaboratively. Share instances where you built strong working relationships or resolved conflicts, as this will demonstrate your interpersonal skills and proactive attitude.
