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- Tasks: Support the management team with administrative tasks and project coordination.
- Company: Join a global law firm committed to innovation and inclusion.
- Benefits: Gain valuable experience in a dynamic, fast-paced environment.
- Other info: Opportunity for career growth and diverse experiences across cultures.
- Why this job: Make an impact while developing your skills in a supportive culture.
- Qualifications: Strong organisational and communication skills; adaptability is key.
The predicted salary is between 30000 - 40000 £ per year.
This role will primarily support the Head of Business Operations – DLA Piper Africa, a member of the Management team, with key administrative activities relating to effective management and day to day running of the DLA Piper Africa region. Additionally, the role holder may be required to provide discreet administrative support to other members of the DLA Piper Africa management team and other key stakeholders involved in DLA Piper Africa as required. This is a 12-month fixed term contract.
Main duties and responsibilities
- Support the Africa management team in delivering high quality services to their stakeholders across the continent and within DLA Piper international.
- Assist with the arrangements for the Board, CMP, AGM and Africa Leadership and Management Team meetings.
- Responsible for producing first drafts of presentations, minutes of meetings etc.
- Assist with the convening of DLA Piper Africa Board appointed committee meetings.
- Prepare first draft of meeting minutes and follow-up on actions.
- Support the Head Of Business Operations and other members of the DLA Piper Africa Management Team in the implementation and delivery of a variety of Africa-related initiatives and projects.
- Support the Head of Business Operations with the overall management and reconciliation of the Africa Fund.
- Liaise with member firms to agree contributions and communicate regularly regarding payments and receivables.
- Reconciliation of DLA Piper Africa Fund bank account.
- Coordinate complex international travel, accommodation, ground transportation and visas for the Head of Business Operations and other members of the DLA Piper Africa management team.
- Management and submission of expense claims.
- Support the Head of Business Operations and COO in all aspects of their role to ensure the smooth running of their functions.
- Undertake such other matters as may be requested or delegated from time to time.
About You
- High resilience and adaptability - able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment.
- Able to analyse data and produce high quality written communications in a succinct and professional manner, with a keen attention to detail.
- Analytical thinking – able to spot inconsistencies and follow up appropriately.
- Strong communication and interpersonal skills, with the ability to build rapport with a range of stakeholders across multiple cultures and countries.
- Advanced organisation skills – capable of scheduling complex meetings across multiple time zones involving senior stakeholders.
- Proven ability to take accurate, concise and professional minutes, capturing decisions, actions and accountabilities.
- Proficiency in preparing structured slide decks tailored to specific event requirements.
- Ability to coordinate complex travel itineraries involving multiple time zones.
- Diplomatic, patient and resourceful, with a solutions-focused approach.
- Take ownership of delegated tasks through to completion at a high standard.
- Demonstrate a collaborative working style, together with the ability to be self-directed.
About Us
We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes. At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed. Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify. We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know. Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.
OperationsCo-ordinator employer: Saragoça da Matta & Silveiro de Barros - Sociedade de Advogados, R.L.
Contact Detail:
Saragoça da Matta & Silveiro de Barros - Sociedade de Advogados, R.L. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OperationsCo-ordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at DLA Piper Africa on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching DLA Piper's recent projects and initiatives. Show us that you're not just interested in the role but also in how you can contribute to our goals, especially around innovation and inclusion.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly and confidently will set you apart. Consider mock interviews with friends or mentors.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us that you’re serious about joining our team.
We think you need these skills to ace OperationsCo-ordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the specific requirements of the Operations Co-ordinator role. We want to see how you can support our Africa management team effectively!
Showcase Your Communication Skills: Since this role involves a lot of communication with various stakeholders, be sure to demonstrate your strong written communication skills in your application. Use clear and concise language to reflect your ability to produce high-quality written communications.
Highlight Your Organisational Skills: We’re looking for someone who can juggle multiple tasks and priorities. In your application, share examples of how you've successfully managed complex schedules or projects in the past. This will show us you can handle the fast-paced environment at DLA Piper.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Saragoça da Matta & Silveiro de Barros - Sociedade de Advogados, R.L.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Co-ordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as supporting the management team and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations related to the role. Think of examples from your past experiences where you've successfully managed multiple priorities or coordinated complex meetings. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
✨Showcase Your Communication Skills
As an Operations Co-ordinator, strong communication is key. Be prepared to discuss how you've built rapport with stakeholders in previous roles. You might even want to bring along a sample of your written communications, like meeting minutes or presentations, to showcase your attention to detail and professionalism.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewer. This could be about the team's current projects or how they measure success in this role. It shows that you're engaged and eager to contribute to the company's goals.