At a Glance
- Tasks: Manage live and hybrid events from planning to execution across the UK and Europe.
- Company: Join a dynamic team at SANS, a leader in training events.
- Benefits: Fixed-term contract with competitive pay and valuable experience.
- Other info: Opportunity for travel and collaboration across various departments.
- Why this job: Gain hands-on experience in event management and make impactful connections.
- Qualifications: 2-5 years in event management and strong teamwork skills required.
The predicted salary is between 30000 - 42000 £ per year.
SANS Event Managers take responsibility for live (In Person) and Hybrid (combined in person and Live Online) public training events through the entire process, from contracting assistance, pre-event logistics, on-site event execution (in locations within the UK and across Europe), to invoicing and reporting. Each Event Manager has complete ownership of their allocated events from start to end. Event Managers must also run Live Online events, in accordance with Global Live Online procedures, working in a team to ensure the Live Online events run as smoothly as possible, and provide all planning and logistics for customer specific, in person Private Events.
Key Responsibilities
- Courseware & Logistics Coordination: Plan, order, and manage courseware logistics to ensure all training materials and resources arrive on time.
- Capacity & Registration Management: Monitor class capacities to ensure correct classroom allocation. Mark classes as sold out when appropriate. Work with Customer Service to manage waitlists effectively.
- Marketing Oversight: Monitor marketing activity to ensure execution aligns with the approved event plan.
- Instructor Coordination: Liaise with SANS training instructors to confirm travel, hotel arrangements, and other requirements.
- Venue & Technical Operations Liaison: Coordinate final event arrangements with contracted venues. Work with SANS technical operations staff to ensure adequate internet and network coverage.
- Hospitality & Networking Events: Organise and facilitate instructor dinners and delegate drinks receptions.
- On-site Event Management: Manage the event on-site with responsibility for overall quality and success. Supervise hotel staff and SANS course facilitators.
- Quality Assurance & Evaluations: Administer daily delegate evaluation sheets. Liaise and follow up with delegates and instructors to maintain SANS course quality standards.
- Financial Administration: Ensure accurate and timely deposit payments and final invoicing. Maintain financial integrity of event costs and payments.
- Process Improvement & Cross-Department Collaboration: Contribute to continuous improvement of business processes. Collaborate across Operations, Sales, Marketing, Customer Service, and Finance to enhance efficiency.
- Live Online Event Support: Assist with preparation and execution of Live Online-only events according to global procedures.
Skills, Knowledge and Expertise
Essential:
- 2-5 years’ experience in an event/venue management/planning role.
- Experience of working to deliver against monthly, quarterly, and yearly quotas.
- Working with cross functional teams across globally.
- Educated to a good standard (ideally VWO Level 7 or equivalent).
- Good IT skills, including use of MS programs such as Word, and particularly Excel and Google Docs.
- A very strong team player with emotional maturity and a willingness to help whenever called.
- Excellent interpersonal skills.
- Ability to manage time and prioritise tasks.
- Ability to use own initiative and work independently.
- Effective communicator both written & verbal.
- Fluency in English.
- Not afraid to challenge the status quo.
- Practical, with a pragmatic approach to problem-solving.
- Able to follow SANS procedures & standards, ensuring the office is a safe and desirable place to work.
- Able to adapt and handle change.
- Willingness to travel within predominantly Europe.
- Able to influence and challenge employees at all levels ensuring SANS standards & procedures are followed at all times.
- Able to work in high pressure situations and deadline driven.
- Excellent attention to detail and organised.
- An affinity with business finance e.g. event costs, profit and loss etc.
Desirable:
- Ability to communicate, written and verbally, in another Modern European language.
This is a fixed term contract for 9 months.
Event Manager (Fixed Term) in Swansea employer: SANS Institute
SANS is an exceptional employer that fosters a dynamic and collaborative work culture, where Event Managers are empowered to take full ownership of their events from inception to completion. Located in Swansea, UK, employees benefit from a supportive environment that encourages professional growth through cross-department collaboration and continuous improvement initiatives. With a focus on quality and excellence, SANS offers a unique opportunity to work on impactful training events across Europe, making it a rewarding place for those seeking meaningful employment in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Event Manager (Fixed Term) in Swansea
✨Tip Number 1
Network like a pro! Attend industry events, join relevant groups on social media, and connect with fellow event managers. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching the company and its events. Be ready to discuss how your experience aligns with their needs, especially in managing logistics and ensuring quality. Tailor your answers to reflect their values and goals.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Event Manager (Fixed Term) in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Event Manager role. Highlight your experience in event management, logistics coordination, and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about event management and how your previous experiences have prepared you for this role. Be sure to mention specific examples that align with our key responsibilities.
Show Off Your Team Spirit:As we’re all about collaboration, make sure to showcase your teamwork skills in your application. Share instances where you've worked with cross-functional teams or managed events successfully, as this will resonate well with us at StudySmarter.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the Event Manager position. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at SANS Institute
✨Know Your Events Inside Out
Before the interview, make sure you thoroughly understand the event management process. Familiarise yourself with the logistics, from planning to execution, and be ready to discuss how you would handle specific scenarios, like managing last-minute changes or coordinating with instructors.
✨Showcase Your Team Spirit
As an Event Manager, you'll be working closely with various teams. Highlight your experience in cross-functional collaboration and give examples of how you've successfully worked with others to achieve a common goal. This will demonstrate your ability to fit into their team-oriented culture.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving skills, especially in high-pressure situations. Prepare examples from your past experiences where you had to think on your feet and resolve issues quickly, ensuring the event's success.
✨Demonstrate Financial Acumen
Since financial integrity is crucial for this role, be prepared to discuss your experience with budgeting and invoicing. Bring up any relevant experience you have with managing event costs and how you ensure profitability while maintaining quality.
