At a Glance
- Tasks: Lead the organisation and delivery of exams while managing data and timetabling.
- Company: Ripplevale School, a thriving independent special school in historic Rochester.
- Benefits: Competitive salary, term-time only role, and opportunities for professional development.
- Other info: Join a supportive team dedicated to safeguarding and promoting student welfare.
- Why this job: Make a real impact in education by supporting students' exam success.
- Qualifications: Experience in exam administration and strong organisational skills required.
The predicted salary is between 32151 - 35954 £ per year.
Hours: Full time, permanent, term time only + 4 weeks. Salary: £32,151 Actual Salary (£35,954 FTE)
Your new school Ripplevale School and College is a thriving independent special school for 170 students aged 6 to 25 years old, located in the historic town of Rochester. As part of the Ripplevale family of schools, we provide a holistic, child-centred approach to meeting the needs of our students, most of whom have an Education and Health Care Plan. Identified needs may include ASC, dyslexia, speech, language and communication difficulties, DCD, sensory, and high levels of anxiety.
Your new role As the Examinations Manager with responsibility for Data and Timetabling, you will take the lead on the organisation, administration and secure delivery of all internal and external examinations. You’ll act as the school’s key liaison with awarding bodies and the JCQ, ensuring full compliance before, during and after exam periods.
Your responsibilities will include:
- Overseeing the secure receipt, storage and dispatch of exam materials
- Managing candidate registrations, exam timetables and conflicts
- Recruiting, training and managing teams of invigilators
- Ensuring appropriate access arrangements in collaboration with the SENCO
- Handling all logistics, rooming and staffing for exam sessions
- Managing results day processes and distributing certificates
- Leading on maintenance of the school’s MIS (Arbor) and progress-tracking systems to ensure data accuracy
- Producing data reports for SLT and overseeing reporting to parents
- Building and maintaining the school’s annual timetable, balancing staff specialisms, rooming needs and complex therapy/intervention schedules
- Managing mid-year timetable adjustments in line with evolving student needs
- Undertaking relevant training and supporting others involved in the examinations process
This is a varied, high-impact role with significant responsibility, ideal for someone who thrives in a fast-paced educational environment.
What you’ll need to succeed You’ll bring a strong blend of organisational skill, accuracy and confidence working with sensitive information. Experience in exam administration or school/college settings will be key, alongside:
- Experience managing examinations, invigilators and administrative processes
- Knowledge of JCQ and awarding body regulations
- Proficiency with MIS systems (ideally Arbor) and handling data sets
- Excellent communication and interpersonal skills
- Strong planning, time management and the ability to meet multiple deadlines
- Ability to work calmly under pressure and maintain confidentiality
- A flexible, solutions-focused approach and the ability to work independently and as part of a team
While no specific qualifications are required, training or prior experience in exam administration, MIS use, or compliance with awarding body regulations would be highly advantageous.
Safeguarding recruitment statement Ripplevale School Rochester is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants. Ripplevale School Rochester is required to conduct online searches about you as part of their shortlisting process in accordance with Keeping Children Safe in Education guidance.
Exams Manager (With Responsibility for Data & Timetabling) - Full-time in Rochester employer: Sandwich Infant
Ripplevale School and College is an exceptional employer, offering a supportive and inclusive work culture that prioritises the well-being and development of both students and staff. Located in the historic town of Rochester, employees benefit from a term-time only schedule, allowing for a healthy work-life balance, alongside opportunities for professional growth within a dedicated team focused on making a meaningful impact in the lives of students with diverse needs.
StudySmarter Expert Advice🤫
We think this is how you could land Exams Manager (With Responsibility for Data & Timetabling) - Full-time in Rochester
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who have experience with exam administration. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of JCQ regulations and exam processes. We recommend creating a cheat sheet of key points to discuss, so you can impress the interviewers with your expertise.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex schedules or handled sensitive data. This will demonstrate that you're the right fit for the Exams Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Exams Manager (With Responsibility for Data & Timetabling) - Full-time in Rochester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Exams Manager. We want to see how you can bring your unique flair to our team at Ripplevale School!
Showcase Relevant Experience:Don’t hold back on sharing your experience in exam administration or working with MIS systems. We’re keen to know how you've managed similar responsibilities in the past, so give us the details!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your organisational skills and ability to handle sensitive information.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Sandwich Infant
✨Know Your Stuff
Familiarise yourself with the JCQ regulations and the specific requirements for managing examinations. Brush up on your knowledge of MIS systems, especially Arbor, as this will be crucial in your role. Being able to discuss these topics confidently will show that you're prepared and serious about the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple deadlines or complex schedules. Highlight how you handled logistics for exams or similar events, as this will demonstrate your ability to thrive in a fast-paced environment, which is key for this role.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since you'll be liaising with various stakeholders, showcasing your excellent communication skills during the interview is essential. Consider preparing a few questions to ask about the school's approach to student needs and how you can contribute.
✨Demonstrate Flexibility and Problem-Solving
Be ready to discuss how you've adapted to changing circumstances in previous roles. This could involve managing unexpected issues during exam periods or adjusting timetables based on student needs. Showing that you can think on your feet and remain calm under pressure will set you apart.
