At a Glance
- Tasks: Support the Operations Director with diary management and day-to-day tasks.
- Company: Join a leading property services team dedicated to community care.
- Benefits: Enjoy 25 days annual leave, pension scheme, and wellbeing support.
- Other info: Flexible working options and excellent career growth opportunities await you.
- Why this job: Make a real difference while developing your skills in a supportive environment.
- Qualifications: Previous secretarial experience or NVQ in business administration required.
The predicted salary is between 28646 - 30175 £ per year.
Sheffield based with a balance of home and office working. £28,646 - £30,175 per year, 35 hours per week.
We have an exciting opportunity for a conscientious Secretary with a keen eye for detail to join our Property Services Team. You will be responsible for supporting the Operations Director – Property Services with day-to-day tasks, diary management and prioritising workload. Our Property Services function is responsible for the maintenance and management of Sanctuary’s properties varying from day-to-day repairs to reinvestment of properties.
Whilst primarily working independently with frequent contact with the Operations Director, you will also be in regular contact with a wide variety of staff within Property Services and your work will often require input from Heads of Service reporting into the Operations Director.
The role of Director's Secretary will include:
- Supporting the Operations Director with day-to-day tasks and prioritising workload
- Managing the Operations Director’s diary
- Ensuring deadlines are met for yourself and the Operations Director
- Responding to ad hoc requests as necessary
- Preparing and collating information and reports on behalf of the Operations Director in a timely manner
- Communicating effectively and maintaining good working relationships with internal and external providers, including responding to emails on the Operations Director’s behalf
- Managing the resolution of HR processes, including recruitment and approving annual leave and expenses claims
Skills and experiences:
- Previous experience in a similar role providing secretarial support, or an NVQ in business administration
- Ability to ‘think on your feet’ and solve problems
- Experience working with commercially sensitive and confidential data
- Excellent communication, interpersonal and customer care skills
- Ability to work to deadlines and prioritise workloads
Why work for us?
We provide homes and care for more than 250,000 people in England and Scotland. Our customers are at the heart of all we do. With around 14,000 colleagues, we foster a diverse and inclusive culture, and nurture and reward talent. As part of our commitment to making Sanctuary a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:
- 25 days annual leave (rising to a maximum of 30 days) plus public holidays
- A pension scheme with employer contributions from Sanctuary
- Life Assurance
- Employee Advice Service including counselling
- Cycle to Work scheme
- Voluntary health plans
- Wellbeing support and tools
- Staff Networks, with a shared interest in inclusion, and who provide invaluable support to colleagues
£28,646 per annum (rising to £30,175 per annum after 12 months, subject to satisfactory performance).
Secretary to Director in Sheffield employer: Sanctuary
Sanctuary is an exceptional employer, offering a supportive and inclusive work environment in Sheffield that prioritises employee wellbeing and professional growth. With a competitive salary and a comprehensive benefits package, including generous annual leave and wellbeing support, we empower our staff to thrive both personally and professionally while making a meaningful impact in the community by providing homes and care for over 250,000 people.
StudySmarter Expert Advice🤫
We think this is how you could land Secretary to Director in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Sanctuary or similar organisations. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with the responsibilities of supporting the Operations Director. We want you to shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed diaries or prioritised workloads in the past. This will demonstrate that you're ready to tackle the challenges of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are keen to join our team directly.
We think you need these skills to ace Secretary to Director in Sheffield
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Secretary role. Highlight your previous experience in secretarial support and any relevant qualifications, like an NVQ in business administration. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Property Services Team. Mention your keen eye for detail and ability to manage workloads effectively, as these are key for supporting the Operations Director.
Show Off Your Communication Skills:Since you'll be communicating with various staff and external providers, it's important to showcase your excellent communication skills. In your application, give examples of how you've maintained good working relationships in past roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Sanctuary
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary to the Director. Familiarise yourself with diary management, prioritising workloads, and the importance of effective communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Problem-Solving Skills
Since the job requires you to think on your feet, prepare examples of how you've successfully solved problems in previous roles. Whether it’s managing conflicting schedules or handling sensitive information, having specific anecdotes ready will impress the interviewers.
✨Demonstrate Your Communication Skills
As a Secretary, you'll need excellent communication skills. Practice articulating your thoughts clearly and concisely. During the interview, be sure to listen actively and respond thoughtfully to questions, showcasing your ability to maintain good working relationships.
✨Prepare for HR Process Questions
Since the role involves managing HR processes, brush up on your knowledge of recruitment and leave approval procedures. Be ready to discuss how you would handle these tasks and any relevant experiences you have. This will show that you’re prepared for the responsibilities that come with the position.
