At a Glance
- Tasks: Manage and organise project documentation, ensuring accuracy and compliance.
- Company: Sanctuary, a leading provider of housing and care services in the UK.
- Benefits: Generous annual leave, pension scheme, wellbeing support, and flexible employee benefits.
- Other info: Opportunities for career growth in a supportive and inclusive environment.
- Why this job: Join a diverse team making a real impact in housing and community services.
- Qualifications: GCSE English and Maths, administrative experience, and strong organisational skills.
The predicted salary is between 32606 - 34322 € per year.
Sanctuary is one of the UK’s leading providers of housing, care and community services. With around 13,000 employees, we maintain a culture where diversity is valued and talent is nurtured and rewarded.
We have an opportunity for a Document Controller to join our team based within the Development function of Beech Grove Homes, our in‑house construction division. The successful candidate will join a six‑strong Design Team, responsible for delivering comprehensive design and technical support throughout the department.
As Document Controller you will be responsible for ensuring the accuracy, organisation, and distribution of project documentation in accordance with departmental standards. The role includes:
- Managing version control, preparing and issuing technical information, supporting all teams within the department with structured document packs, maintaining compliance with established procedures, and serving as the central point of contact for document‑related enquiries.
- Ensuring all design documentation is controlled and maintained in a methodical manner and issued within set timescales.
- Managing and maintaining the content of the Group's electronic document management system, Sharefile, including managing access permissions for consultants and third parties and checking uploads are compliant.
- Monitoring the flow of design documentation, notifying teams of revised drawings, arranging for documents to be distributed to sites ensuring superseded documents are filed accordingly and advising on any non‑compliance.
- Reviewing and updating procedures, guidelines and workflows related to the document control process and assisting with development of internal quality systems and templates.
- Developing, building and maintaining relationships with internal and external stakeholders including architects, engineers and consultants to ensure documents are accurate, up to date and document issue registers are complete.
- Supporting relevant teams with the workflow process answering data management queries, advising of best practice and ensuring colleagues understand data and document requirements.
- Assisting with all documentation for pre‑construction consultant and utility appointments; liaising with consultants and utilities, ensuring accurate quotes and tenders are received within the required timescales.
- Managing data within technical trackers and utility applications responding to requests for information by running, analysing and providing reports to senior management.
- Supporting the team by downloading all relevant documents, managing filing systems, Operation and Maintenance manuals and keeping files up to date.
- General project administration including scanning and printing of documents and preparation of required site documents.
Skills and experiences:
- Literacy and numeracy equivalent to passes in GCSE English and Maths.
- Proven experience of providing administrative services.
- Understanding of the key documents, processes and compliance requirements for Housebuilding.
- Recent experience of providing administrative support to senior management.
- Excellent organisational and planning skills.
- Good interpersonal and customer care skills.
- Travel is a requirement of the role, therefore a full valid driving licence is essential.
Why work for us? We provide homes and care for more than 250,000 people in England and Scotland. Our customers are at the heart of all we do. With around 14,000 colleagues, we foster a diverse and inclusive culture, and nurture and reward talent. As part of our commitment to making Sanctuary a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:
- 25 days annual leave (rising to a maximum of 30 days) plus public holidays.
- A pension scheme with employer contributions from Sanctuary.
- Life Assurance.
- Employee Advice Service including counselling.
- Cycle to Work scheme.
- Voluntary health plans.
- Wellbeing support and tools.
- Staff Networks, with a shared interest in inclusion, and who provide invaluable support to colleagues.
Inclusion is one of our core values. Our goal is to be a diverse, inclusive organisation where our people thrive and meet our customers’ needs with fairness and empathy. We know having a range of ideas and opinions makes a difference. We encourage and welcome applications from people from diverse backgrounds to support this mission. We will make adjustments throughout your application process, in line with Sanctuary’s commitment to our Disability Confident employer status.
Sanctuary Group encourages and welcomes applications from people from diverse backgrounds to support our commitment to offering an inclusive environment for our employees and customers. We work closely with the Home Office in order to prevent unlawful working.
Document Controller in Chester employer: Sanctuary Group
Sanctuary is an exceptional employer, offering a supportive and inclusive work environment in Chester, where diversity is celebrated and talent is nurtured. With a strong focus on employee wellbeing, we provide a comprehensive benefits package, including generous annual leave, a pension scheme, and wellbeing support, ensuring that our team members can thrive both personally and professionally. Join us to be part of a dedicated team that makes a meaningful impact on the lives of over 250,000 people across England and Scotland.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Chester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills as a Document Controller align with their mission. This will help you stand out!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Document Controller in Chester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Document Controller role. Highlight your relevant experience in document management and any specific skills that match the job description. We want to see how you can bring value to our team!
Showcase Your Organisational Skills:As a Document Controller, organisation is key! Use your application to demonstrate your ability to manage documents effectively. Share examples of how you've maintained compliance and organised documentation in previous roles.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and ensure your points are easy to understand. This will help us see your communication skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Sanctuary Group
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Understand version control, compliance requirements, and how to manage electronic document systems like Sharefile. This knowledge will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational abilities. Prepare examples of how you've successfully managed documentation in previous roles. Discuss specific tools or methods you used to keep everything in order, as this is crucial for the role.
✨Build Relationships
Emphasise your interpersonal skills and ability to build relationships with stakeholders. Be ready to discuss how you've collaborated with teams in the past, especially with architects and engineers, to ensure accurate and timely document distribution.
✨Prepare for Compliance Questions
Expect questions about compliance and procedures related to document control. Brush up on relevant regulations and be prepared to discuss how you've ensured compliance in your previous roles. This will demonstrate your understanding of the importance of maintaining standards in document management.
