Payroll and Accounting Assistant in Newport

Payroll and Accounting Assistant

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION:

Performs all activities necessary to process payroll, including maintaining and updating related records, filing tax reports and voluntary retirement deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents and documenting and updating procedures.

Performs other accounting/finance duties in support of the Business Office, such as but not limited to, those associated with accounts payable, purchasing and other areas as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processes bi-weekly and student payrolls through Salve's enterprise system, Colleague, including timecard review and processing, supporting analysis schedules and reconciliations.
• Process tax payments and file related reports.
• Processes new employee and existing employee payroll documents timely and accurately.
• Responds to employee requests for payroll-related information; provide assistance to University employees for payroll matters.
• Trains employees on timecard system and related functionality; train University employees on other payroll related items as needed.
• Update payroll processes as needed to remain current.
• Serve as back-up to the Payroll Manager for all payroll related duties.
• Update paid time off accrual balances.
• Work with other University departments to enable timely and efficient payroll processing of students hires and terminations.
• Review payroll related general ledger accounts and work with Payroll Manager for regular reconciliation.
• Maintain working knowledge of University policies and apply them to payroll processes.

OTHER DUTIES AND RESPONSIBILITIES:

• Performs other accounting/finance duties in support of the Business Office, such as but not limited to, those associated with accounts payable and purchasing.
• Performs all other job-related duties as assigned by the supervisor.

LICENSES, TOOLS, AND EQUIPMENT:

N/A

ENVIRONMENTAL CONDITIONS:

• The incumbent is not substantially exposed to adverse environmental conditions.
• This is an on-site position.

Requirements:

Required Qualifications

• Associate's degree in accounting or finance required
• 2-3 years demonstrated experience working in a business setting (i.e., accounting or finance role)
• Proficient with financial systems, payroll systems, timekeeping systems.
• Proficient with Microsoft applications (Excel, Word, Outlook, Powerpoint etc.)
• Demonstrated ability to work independently, and as part of a team
• Must possess strong analytical and math skills
• Confidentiality is a must
• Ability to handle difficult situations with students and staff
• Ability to communicate effectively to the wide variety of employees served by the payroll office
• Ability to work with set deadlines for each payroll and tax reporting cycle

Preferred Qualifications

• Demonstrated payroll processing experience
• Bachelor's degree in accounting or finance
• Experience with Colleague payroll processing
• Experience in a higher education setting

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

health, dental and vision coverage available on the first of the month following date of hire
403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
long-term disability coverage
employer-paid life and AD&D insurance
up to 100% free tuition at Salve for eligible employees and qualified dependents
robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

supplemental life insurance for employees and dependents
supplemental insurance coverage through Aflac
Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
discounted pet insurance through ASPCA
student loan forgiveness assistance program (SAVI)
employee Assistance Program through Health Advocate
flexible spending health and dependent care accounts
health savings accounts
529 collegebound saver program
paid parental leave and adoption assistance

For more detailed information on Salve's benefits, visit https://salve.edu/human-resources/benefits.

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

Please provide three professional references (1 current/former supervisor, 2 colleagues). If you are selected as one of our finalists applicants for the position, we will request the referee's you listed in your application to complete a reference screening form. By adding your referee's contact information below, you consent to allow Salve Regina University to contact your referee's for written references.

URL: www.salve.edu