Executive Support Administrator (Nursing Directorate)

Contract: Rate: £165 per day inside IR35

Contract length: Initially 2 months

Start date: ASAP

Working pattern: Hybrid, with 1-2 days per week in the office

Location: Portland House, Worthing

Directorate: Nursing

Reporting to: Chief Nursing Officer

We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate. This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making.

Key responsibilities:

• Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination.
• Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports.
• Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity.
• Producing, analysing and presenting complex information to support service planning, improvement and change.
• Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required.
• Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes.
• Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work.
• Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times.
• Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters.
• Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer.
• Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate.

Essential experience and skills:

• Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level.
• Evidence of continued personal and professional development.
• Knowledge of business case procedures.
• Experience analysing, interpreting and presenting information.
• Experience of project support or leading project activity through a project management process.
• Experience of performance monitoring and maintaining data management systems.
• Experience servicing meetings and taking accurate minutes.
• Experience of line managing staff.
• Experience handling confidential and sensitive issues with tact and diplomacy.
• Strong administrative skills, with the ability to produce accurate, high-quality documents.
• Excellent attention to detail.
• Advanced Microsoft Office skills, including Excel, Word and PowerPoint.
• Strong analytical, organisational, planning and communication skills.
• Ability to engage confidently with stakeholders at all levels.
• Ability to work independently, prioritise urgent work and remain calm under pressure.

Desirable experience:

• Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role.
• Knowledge of the current NHS performance agenda.
• Project management qualification such as PRINCE2, or equivalent experience.
• Understanding of Human Rights practices in relation to the role.
• Ability to travel across sites when required.

Ideal candidate:

• An experienced Executive Support Administrator.
• A Business Support Officer or Directorate Support Officer.
• An Executive Assistant with strong organisational and stakeholder management skills.
• A Project Support professional or senior administrator with NHS, healthcare or public sector experience.
• Someone with a strong background in performance reporting, business coordination and team management.

Salt contact: Robert Sprigens, Senior Consultant - Rates depend on experience and client requirements.