Fleet Division Director

Incumbent directs, supervises employees and all operations of the City’s Fleet Management Program. Oversees and administers fleet management services, including: budget/analysis, replacements/dispositions, preventive maintenance, repair and maintenance, and fuel management of City’s fleet of passenger vehicles; heavy equipment; hybrid, gasoline, and diesel powered engines. Supports and ensures compliance with City, state and federal environmental regulations, sustainability initiatives, and institute safety standards. Ensures employees have the technical training they need as well as promoting a safe work place. Develops and maintains outside vendor and service provider relationships.

Salt Lake City is seeking an innovative individual to manage our Fleet Division. As the thriving capital City nestled in the beauty of the mountains of the Wasatch front, we pride ourselves on providing top rate services, and working equipment is crucial to that goal. With Fleet serving a diverse range of customers, the ideal candidate will be a strong relationship builder with a focus on customer satisfaction. The Fleet Division is housed in the Department of Public Services, and this position is a key part of the leadership team for the department. Strategic planning, detailed budgeting, and long-term visioning will be crucial skills enabling the Fleet Division Director to support the needs of the City as we look to hosting the 2034 Olympics and beyond.

The Public Services Fleet Division is an internal service that maintains and repairs City vehicles, equipment, and machinery. These range from Police and Fire vehicles, snowplows and road construction equipment, to the loaner electric vehicles used by City employees. Applicants for roles in the Fleet Division can expect to directly provide or support the skilled mechanics or procurement processes that it takes to keep the City’s vehicles and equipment moving and operating safely.

Position Salary Range: $110,000 - $140,000

This position is eligible for full city benefits, including:

• Health Insurance (95% of premium paid by city)
• Dental, Vision and Life Insurance
• Paid vacation and personal leave
• Six to Twelve weeks of paid parental leave from day 1 of employment
• Retirement contributions toward a pension plan and/or 401(k)
• A robust Employee Assistance Plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

Key Responsibilities:

• Manages the Fleet Internal Service Fund to ensure proper services, billing, and support is being provided to Fleet customers.
• Directs the development and implementation of a Fleet Work Management Systems and an effective program budget.
• Oversees the purchase of vehicles and equipment and the disposition for Fleet customers in accordance with state and City laws, policies, and procedures.
• Oversee warehouse operations including efficient parts ordering, parts inventory, and flow from purchase to use to ensure vehicle and equipment repairs meet repair schedules.
• Oversees contract monitoring and administration for all Fleet related purchasing needs. Ensures the terms and conditions are met by the contractor.
• Directs, supervises, counsels, and mentors Fleet employees, including performance planning, evaluating and, training. Ensures all policies and procedures are followed. Regularly reviews Fleet policies and procedures to ensure they are working and produce exceptional results.
• Conducts evaluations to ensure maintenance standards are met including benchmarking with other agencies. Ensures maintenance shops are adequately staffed and mechanics are properly trained.
• Ensures Fleet program complies with all State and Federal Environmental, Safety and Health regulations including fuel storage and storm water compliance monitoring requirements.
• Develops, and implements “green” policies and operation strategies, including optimal maintenance and replacement schedules for the City’s Fleet, that promote a greener environment and improve the City’s carbon footprint in accordance with City objectives. Ensures safe and reliable vehicles are available to meet operational requirements, while minimizing their environmental impact.
• Creates and implements a comprehensive “green” policy that reduces the City’s Carbon emissions, air pollutant emissions, VMT, and idling by implementing programs that minimize them.
• Performs other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in Public Administration, Business Management, Fleet Management, or closely related degree, plus six (6) years progressively responsible experience in Fleet management or managing public programs including a minimum four (4) years in a supervisory capacity. A combination of six (6) years of directly related program and/or management experience may be substituted for the required education.
• Demonstrated knowledge and experience implementing vehicle and fuel use optimization programs, including “right-sizing” fleets.
• Experience in modern fleet business management, budget/analysis management, business plan development, financing, acquisition methodologies (i.e., leasing), work scheduling, and estimating.
• Thorough knowledge of methods, materials, and tools used in the automotive and heavy equipment trades; experience in a modern, state-of-the-art fleet maintenance facility preferred.
• Demonstrated knowledge of technology and specific software applications to accomplish tasks and solve work-related problems; specific knowledge of industry-standard fleet management software to effectively manage all aspects of the City fleet.
• Ability to prepare and present clear and concise records, reports, correspondence, and other written materials to Department and City leadership.
• Ability to work as a team member to cooperatively work with employees, representatives of public and private agencies, supervise the work of others, and communicate effectively both orally and in writing.
• Possession of a valid state driver’s license or Utah driving privilege card and the ability to operate a City vehicle.

Working Conditions:

• Moderate physical effort, comfortable working positions, handling of light weights, and intermittent sitting, standing, and walking. Uncomfortable working conditions due to dirty equipment, exhaust fumes, loud noises, and weather.
• Exposure to stressful situations as a result of human behavior and the demands of the position.
• Non-traditional working hours may be required to accommodate various boards, councils, neighborhood groups, and customer schedules.

Desired Qualifications:

• Experience working with union-represented employees.
• Experience establishing and overseeing a steering committee.
• Experience developing RFPs and subsequent contract documents.
• Experience establishing employee performance improvement plans.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate.