At a Glance
- Tasks: Support the Wholesale department by processing sales orders and liaising with international agents.
- Company: Join SALONI, a vibrant womenswear brand known for its unique designs and cultural initiatives.
- Benefits: Enjoy a beautiful office in London, immersive training, and professional development opportunities.
- Other info: Fast-paced environment with opportunities for career growth and collaboration.
- Why this job: Be part of a passionate team and make an impact in the fashion industry.
- Qualifications: 3+ years in International Wholesale Operations, especially in fashion, with strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Reporting to: Head of Wholesale Operations
Collaborating with: Sales, Logistics, Finance, Production, E-Commerce
Location: Clerkenwell, London (Office-Based)
About SALONI
SALONI is a womenswear brand and global creative studio founded in London by Saloni Lodha in 2011. Known for signature shapes, intricate embroideries, and exuberant prints, the brand has developed a multidimensional ecosystem where fashion intersects with cultural initiatives, immersive environments, and artistic collaborations. The company has built a strong international wholesale business (particularly in the USA) and has a successful and growing Direct to Consumer business through its own website.
Position Overview
The core focus of the role is supporting the Wholesale department in delivering excellent service to the global client base. This position ensures the accurate processing of sales orders, seamless communication with international agents, and strict adherence to vendor compliance and EDI protocols for major global retailers.
Key Responsibilities
- Process all Key Account Sales orders into the order management system (Zedonk) according to agreed seasonal schedules.
- Assist the Sales department with the closing of seasonal order-books, roll-ups, and the issuance of order confirmations.
- Liaise with nominated sales agents regarding brand queries, order amendments, cancellations, and exclusive requests.
- Support the Sales department in the preparation of off-price trading orders and seasonal sales analysis packs.
- Distribute weekly ATS (Available to Sell) stock reports to relevant stakeholders.
- Manage outbound shipments from warehouse for the US market. Prepare pick tickets, invoices, and credit notes; issue dispatch notifications and tracking details to wholesale clients.
- Coordinate credit card payment procurement via factors and arrange deposit collections for USA customers pre-production.
- Manage and update the client logistics and credit control database to provide accurate data to the Finance team.
- Prepare month-end reporting for stock, invoicing, credits/swaps, and stock audits.
- Check newly transmitted EDIs and prepare EDI allocations for the US market.
- Reconcile and prepare EDI-related invoices for the internal accounts team.
- Adhere to existing Vendor Compliance requirements for all US Major trading partners (e.g., Saks and Neiman Marcus).
- Monitor and maintain EDI Trade Catalogues to ensure data integrity across platforms.
- Proactively update customers on order fulfilment and distribution status.
- Communicate tracking details and monitor deliveries into client Distribution Centres (DCs).
- Manage courier pick-ups and coordinate administrative tasks for gifting and event stock movements.
- Coordinate staff allowance orders and assist the Head of Operations with ad hoc projects.
Required Systems
- ZEDONK
- JOOR
- WMS
- VC / EDI PORTALS
- EDI TRADE CATALOGUES
- MICROSOFT OFFICE
Qualifications and Skills
- Three plus years experience in International Wholesale Operations, specifically within the fashion industry.
- Proficiency in managing high-volume data entry with extreme accuracy.
- Knowledge of US Major Vendor Compliance and EDI workflows.
- Ability to work autonomously within a fast-paced team environment.
- Strong communication skills for managing relationships with sales agents and international clients.
Office Environment
Beautiful central London location in Clerkenwell with a passionate team. Immersive brand training and professional development opportunities.
Wholesale Operations Executive in London employer: SALONI
At SALONI, we pride ourselves on being an exceptional employer, offering a vibrant work culture in the heart of Clerkenwell, London. Our team enjoys immersive brand training and professional development opportunities, fostering both personal and career growth within the dynamic fashion industry. Join us to be part of a passionate team that values creativity, collaboration, and excellence in service to our global clientele.
StudySmarter Expert Advice🤫
We think this is how you could land Wholesale Operations Executive in London
✨Tip Number 1
Network like a pro! Reach out to people in the fashion industry, especially those who work in wholesale operations. Attend events, join online forums, and don’t be shy about sliding into DMs on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching SALONI and its unique approach to fashion. Understand their brand ethos and be ready to discuss how your experience aligns with their values. Show them you’re not just another candidate; you’re genuinely interested in being part of their creative journey.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with sales agents and clients, being articulate and confident is key. Consider mock interviews or even chatting with friends about your experiences to get comfortable discussing your skills and achievements.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at SALONI. Let’s make it happen!
We think you need these skills to ace Wholesale Operations Executive in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the Wholesale Operations Executive role. Highlight your experience in international wholesale operations and any relevant systems you've used, like ZEDONK or EDI workflows.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about the fashion industry and how your background makes you a perfect fit for our team. Don’t forget to mention your communication skills and ability to work in a fast-paced environment.
Showcase Your Attention to Detail:Since this role involves managing high-volume data entry and vendor compliance, make sure to demonstrate your attention to detail in your application. You could include examples of how you've successfully managed similar tasks in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at SALONI
✨Know Your Stuff
Before the interview, dive deep into SALONI's brand ethos and their wholesale operations. Familiarise yourself with their key accounts and understand the importance of vendor compliance and EDI protocols. This will show your genuine interest and help you connect your experience to their needs.
✨Showcase Your Experience
Be ready to discuss your previous roles in international wholesale operations, especially within fashion. Prepare specific examples of how you've managed high-volume data entry or dealt with vendor compliance issues. This will demonstrate your capability and readiness for the role.
✨Communication is Key
Since the role involves liaising with sales agents and international clients, practice articulating your thoughts clearly. Think of scenarios where you've successfully managed relationships or resolved conflicts. Highlighting your strong communication skills will be crucial.
✨Ask Smart Questions
Prepare insightful questions about the team dynamics, the challenges they face in wholesale operations, or how they measure success in this role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
