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- Tasks: Manage complex schedules and support the CEO and leadership team in a fast-paced environment.
- Company: Join a cutting-edge deep-tech company focused on AI infrastructure.
- Benefits: Competitive salary, professional development, and the chance to work closely with senior leaders.
- Why this job: Be at the heart of the business, making a real impact on operations and communications.
- Qualifications: Strong organisational skills, proactive mindset, and experience with modern office tools.
- Other info: Ideal for those who thrive in dynamic environments and enjoy problem-solving.
The predicted salary is between 36000 - 60000 £ per year.
This is a pivotal role at the centre of Salience Labs, enabling the CEO and senior leadership team to operate at their highest level. As Executive Assistant, you will take ownership of complex scheduling, communications, and operational coordination, ensuring priorities are clear, time is used effectively, and nothing important slips through the cracks.
Beyond core executive support, this role contributes directly to how the company operates and presents itself. You will support preparation of materials, help maintain consistency in external communications and branding, and act as a trusted point of coordination across the senior team. This is a role for someone who brings calm, judgement, and organisation to a fast-moving environment, and who enjoys being close to the heart of the business.
Responsibilities:- Manage complex, frequently changing calendars for the CEO and wider C-suite, ensuring focus on the most important priorities.
- Actively prioritise requests and demands on the CEO’s time, providing clarity and structure.
- Anticipate scheduling conflicts or challenges and resolve them independently wherever possible.
- Coordinate travel arrangements and expenses, ensuring accuracy and efficiency.
- Run procurement and approval workflows on behalf of the CEO, reducing administrative overhead.
- Track deadlines, commitments, and follow-ups across CEO workstreams to ensure progress is maintained.
- Support preparation of slide decks and materials, pulling together information from across the business and applying consistent branding.
- Help maintain clear communication lines across the senior leadership team.
- Strong organisational capability, able to manage multiple priorities without losing detail.
- Proven ability to build reliable systems and processes for scheduling, travel, and expenses.
- A proactive mindset, anticipating challenges and solving them before they escalate.
- High levels of discretion and professionalism when handling sensitive and confidential information.
- Clear, confident communication skills across both written and verbal contexts.
- Strong technical fluency with modern office, collaboration, and organisational tools.
- A good eye for detail and presentation, particularly when supporting slide creation.
- A strong sense of ownership, able to drive tasks through without close supervision.
- Based in the UK.
Even better if you:
- Have experience working in start-up or scale-up environments.
- Bring exposure to branding, design, or communications work.
- Have previously supported C-suite leaders in high-intensity organisations.
- Are comfortable balancing speed, detail, and judgement in ambiguous situations.
This is an opportunity to work closely with senior leaders in a deep-tech company building foundational technology for AI infrastructure. If you enjoy bringing order to complexity and helping others perform at their best, we’d love to hear from you.
Executive Assistant in London employer: Salience Labs
Contact Detail:
Salience Labs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and think about how your skills align with the Executive Assistant role. Practise common interview questions and prepare some of your own to show you're genuinely interested.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re the perfect fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us. Plus, it shows you’re proactive and really want to be part of the team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, your ability to juggle multiple tasks is key. Make sure your application highlights your organisational prowess and any systems you've implemented in previous roles. We want to see how you keep things running smoothly!
Tailor Your Communication Style: Since clear communication is crucial for this role, ensure your written application reflects that. Use a confident tone and be concise. We appreciate applicants who can convey their thoughts clearly and effectively, just like you would in the role!
Demonstrate Proactivity: We love candidates who take initiative! In your application, share examples of how you've anticipated challenges and solved them before they became issues. This shows us you're ready to tackle the fast-paced environment we thrive in.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter!
How to prepare for a job interview at Salience Labs
✨Master the Art of Scheduling
Since this role revolves around managing complex calendars, show your understanding of prioritisation. Prepare examples of how you've successfully managed multiple schedules in the past, and be ready to discuss your approach to resolving conflicts.
✨Showcase Your Proactive Mindset
Anticipation is key in this role. Think of situations where you identified potential challenges before they arose and how you tackled them. This will demonstrate your ability to think ahead and keep things running smoothly.
✨Communicate with Confidence
Clear communication is crucial for an Executive Assistant. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You might even want to prepare a brief presentation or slide deck to showcase your skills in this area.
✨Highlight Your Attention to Detail
This position requires a keen eye for detail, especially when it comes to branding and presentation. Bring along examples of your work that reflect your attention to detail, such as well-organised documents or polished presentations, to impress the interviewers.
