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- Tasks: Manage complex schedules and support the CEO and leadership team in a fast-paced environment.
- Company: Join Salience Labs, a cutting-edge deep-tech company focused on AI infrastructure.
- Benefits: Competitive salary, professional development, and the chance to work closely with senior leaders.
- Why this job: Be at the heart of the business, making a real impact while honing your organisational skills.
- Qualifications: Strong organisational skills, proactive mindset, and excellent communication abilities.
- Other info: Ideal for those who thrive in dynamic environments and enjoy solving complex challenges.
The predicted salary is between 36000 - 60000 £ per year.
This is a pivotal role at the centre of Salience Labs, enabling the CEO and senior leadership team to operate at their highest level. As Executive Assistant, you will take ownership of complex scheduling, communications, and operational coordination, ensuring priorities are clear, time is used effectively, and nothing important slips through the cracks.
Beyond core executive support, this role contributes directly to how the company operates and presents itself. You will support preparation of materials, help maintain consistency in external communications and branding, and act as a trusted point of coordination across the senior team. This is a role for someone who brings calm, judgement, and organisation to a fast-moving environment, and who enjoys being close to the heart of the business.
Responsibilities- Manage complex, frequently changing calendars for the CEO and wider C-suite, ensuring focus on the most important priorities.
- Actively prioritise requests and demands on the CEO’s time, providing clarity and structure.
- Anticipate scheduling conflicts or challenges and resolve them independently wherever possible.
- Coordinate travel arrangements and expenses, ensuring accuracy and efficiency.
- Run procurement and approval workflows on behalf of the CEO, reducing administrative overhead.
- Track deadlines, commitments, and follow-ups across CEO workstreams to ensure progress is maintained.
- Support preparation of slide decks and materials, pulling together information from across the business and applying consistent branding.
- Help maintain clear communication lines across the senior leadership team.
- Strong organisational capability, able to manage multiple priorities without losing detail.
- Proven ability to build reliable systems and processes for scheduling, travel, and expenses.
- A proactive mindset, anticipating challenges and solving them before they escalate.
- High levels of discretion and professionalism when handling sensitive and confidential information.
- Clear, confident communication skills across both written and verbal contexts.
- Strong technical fluency with modern office, collaboration, and organisational tools.
- A good eye for detail and presentation, particularly when supporting slide creation.
- A strong sense of ownership, able to drive tasks through without close supervision.
- Based in the UK.
Even better if you have experience working in start-up or scale-up environments, bring exposure to branding, design, or communications work, have previously supported C-suite leaders in high-intensity organisations, and are comfortable balancing speed, detail, and judgement in ambiguous situations.
This is an opportunity to work closely with senior leaders in a deep-tech company building foundational technology for AI infrastructure. If you enjoy bringing order to complexity and helping others perform at their best, we’d love to hear from you.
Executive Assistant employer: Salience Labs
Contact Detail:
Salience Labs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Salience Labs or similar companies. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to executive support. Think about how you’d handle scheduling conflicts or manage multiple priorities – we want to see your proactive mindset in action!
✨Tip Number 3
Show off your organisational skills! Bring examples of systems or processes you've implemented in the past that helped streamline operations. This will demonstrate your ability to bring calm and structure to a fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team at StudySmarter.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, your ability to juggle multiple tasks is key. Make sure your application highlights your organisational prowess and any systems you've implemented in previous roles to keep things running smoothly.
Tailor Your Communication Style: We love clear and confident communicators! When writing your application, use a tone that reflects the professional yet approachable vibe of our team. Don’t forget to showcase your written communication skills, especially if you have experience with external communications.
Demonstrate Proactivity: We’re looking for someone who anticipates challenges before they arise. In your application, share examples of how you've proactively solved problems or streamlined processes in past roles. This will show us you’re ready to hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team. Plus, it shows you’re keen to be part of our community!
How to prepare for a job interview at Salience Labs
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling complex schedules. Before the interview, practice discussing how you manage calendars and prioritise tasks. Be ready to share specific examples of how you've resolved scheduling conflicts in the past.
✨Show Off Your Proactive Mindset
This role requires anticipating challenges before they arise. Think of instances where you've identified potential issues and tackled them head-on. During the interview, highlight your ability to stay one step ahead and keep things running smoothly.
✨Communicate with Confidence
Clear communication is key in this position. Prepare to demonstrate your verbal and written communication skills. You might even want to bring a sample slide deck or materials you've created to showcase your attention to detail and branding consistency.
✨Emphasise Your Discretion and Professionalism
Handling sensitive information is part of the job. Be prepared to discuss how you've maintained confidentiality in previous roles. Share examples that illustrate your professionalism and judgement, especially in high-pressure situations.
