At a Glance
- Tasks: Minute important meetings and manage documentation for child protection cases.
- Company: Join a dedicated team in the Safeguarding & Quality Assurance Unit.
- Benefits: Fixed-term role with flexible hours and a supportive work environment.
- Other info: Opportunity to work in a dynamic team with a focus on child welfare.
- Why this job: Make a real difference in safeguarding children while developing your administrative skills.
- Qualifications: Experience in minuting meetings and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
An opportunity for a Senior Administrative Officer has become available within the Safeguarding & Quality Assurance Unit. The post holder will be expected to minute Child Protection Meetings, Local Authority Designated Officer Strategy Meetings, and other meetings where necessary.
Core business hours are 08:30 a.m. to 16:30 p.m. This role is for 36 hours each week between these hours (however, dependent on business needs you might be required to work outside of these hours in line with the Authorities flexi scheme). This is a busy role and there is an expectation that the post holder can manage their own workload whilst working as part of a team to ensure work is completed within agreed timescales.
Candidates must be able to demonstrate how they meet the following key factors for the post to be shortlisted for interview:
- To be competent and experienced in minuting Initial Child Protection and Review Meetings and Local Authority Designated Officer Strategy Meetings.
- The use of computers and PC based applications including Microsoft Office and Microsoft Teams.
- To produce accurate typed records/assessments and other pertinent information that are highly accurate.
- The ability to record and communicate complex information accurately and appropriately, both verbally and in written form, in particular, the ability to take minutes in a professional manner and to be also child friendly to an extremely high standard (these can act as a record for court purposes in legal proceedings regarding children).
- Working to deadlines: to be able to organise meetings; produce and distribute minutes and complete follow up actions within statutory deadlines.
- Organisational skills: To arrange a variety of meetings for the Safeguarding Children and QA Unit. To ensure that prior to the meetings, all relevant documentation/information is prepared in sufficient time to allow consideration to the cases being presented. This will require liaison with partner agencies. To ensure that minutes and follow up actions are completed within the required timescales.
- Confidentiality: To ensure that confidentiality is always maintained and to give consideration to the secure storage of data relating to child protection matters. You should have due regard of the extremely sensitive and emotive nature of the subject matter and subsequent discussion of the cases being presented.
- The ability to prioritise and manage your own workload and work flexibly across the team and Children Services to meet the needs of the service.
Senior Administration Officer in Swinton employer: Salford Council
As a Senior Administration Officer within the Safeguarding & Quality Assurance Unit, you will be part of a dedicated team committed to making a meaningful impact in child protection. Our organisation fosters a supportive work culture that values collaboration and professional growth, offering opportunities for skill development and flexible working arrangements to accommodate your needs. Located in a vibrant community, we prioritise employee well-being and provide a fulfilling environment where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administration Officer in Swinton
✨Tip Number 1
Network like a pro! Reach out to people in the safeguarding and quality assurance field. Attend relevant events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Practice your minute-taking skills! Since this role involves minuting important meetings, grab a friend or colleague and do some mock sessions. The more comfortable you are with capturing complex information, the better you'll perform in interviews.
✨Tip Number 3
Show off your organisational skills! Prepare a portfolio showcasing your ability to manage multiple tasks and deadlines. Include examples of how you've successfully organised meetings and handled sensitive information in the past.
✨Tip Number 4
Apply through our website! We want to see your application directly. It shows you're keen and makes it easier for us to keep track of your application. Plus, you’ll get updates straight from the source!
We think you need these skills to ace Senior Administration Officer in Swinton
Some tips for your application 🫡
Show Off Your Minute-Taking Skills:Make sure to highlight your experience in minuting meetings, especially those related to child protection. We want to see how you can capture complex discussions accurately and professionally.
Be Organised and Detail-Oriented:Demonstrate your organisational skills by providing examples of how you've managed multiple meetings and deadlines in the past. We love candidates who can juggle tasks while keeping everything on track!
Keep It Professional Yet Child-Friendly:When writing your application, remember that the role involves sensitive topics. Show us you can communicate complex information clearly and appropriately, making it accessible for all audiences.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and get you into the process smoothly. Don’t miss out!
How to prepare for a job interview at Salford Council
✨Know Your Stuff
Make sure you brush up on your knowledge of child protection policies and procedures. Familiarise yourself with the types of meetings you'll be minuting, like Initial Child Protection and Review Meetings. This will show that you're not just ticking boxes but genuinely understand the role.
✨Showcase Your Tech Skills
Since the job requires proficiency in Microsoft Office and Teams, be ready to discuss your experience with these tools. Maybe even mention specific projects where you used them effectively. A little demonstration of your typing speed or minute-taking skills could also impress!
✨Organisational Wizardry
Prepare examples of how you've managed multiple tasks or deadlines in previous roles. Highlight your ability to organise meetings and ensure all documentation is ready on time. This will reassure them that you can handle the busy nature of the role.
✨Confidentiality is Key
Be prepared to discuss how you handle sensitive information. Share your understanding of confidentiality, especially in relation to child protection matters. This will show that you take the emotional weight of the role seriously and can be trusted with delicate information.
