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- Tasks: Support global events by managing meeting systems and on-site logistics for live events.
- Company: Join a dynamic team delivering unforgettable experiences at international trade shows and corporate events.
- Benefits: Enjoy remote work, flexible hours, and all travel expenses covered for international events.
- Why this job: Be part of a high-energy team, enhance your skills, and make a real impact in event operations.
- Qualifications: Must be organized, detail-oriented, and have experience with meeting management software and event registration.
- Other info: A sense of humor is essential, and occasional travel to exciting locations is required.
The predicted salary is between 35000 - 49000 £ per year.
Freelance Event Operations Administrator – c£175/DAY
6-Month Contract (potential to extend)
Remote
Supporting my client’s global team to deliver amazing experiences for their customers at live events worldwide to include B2B trade shows and C-suite events. I am seeking a Senior Operations Administrator to work directly for my client on a six-month contract (with the potential to extend).
The Global Events Operations department is a high functioning central team, creating efficient processes, organising meeting management platforms, building digital registration pages, and supporting lead capture functionality. An all-round experienced senior team administrator and operations support is required
You will be an extremely organised, enthusiastic person able to hit the ground running. A fast learner with meticulous attention to detail and comfortable working in a high-pressure environment.
RESPONSIBILTIES
The purpose of this role is to assist the Global Events Team to ensure the seamless running of my client’s corporate events
- Creating bespoke Meeting Managementsystems per event in established software
- On-site support at live event international tradeshows – especially relating to meeting management, sometimes customer facing
- Creating digital registration pagesin established modular based software, scheduling reminder emails and managing reports
- Upload sensitive data into a dedicated in-house system
- Cross check data is published accurately
- Tracking and reporting on any issues
- Escalating potential delays
- Liaise between departments, take minutes and track action items
- Training users on the tooling you support
- Maintain up to date process documentation
- Reporting on activity above
EXPERIENCE AND SKILLS
- Highly organised with an eye for detail
- Self-starter, organisational talent, creativity, and project management skills are a must-have
- Team player
- Previous experience, working with Meeting Management to include creating the framework (e.g. setting up the digital pathway relating to rooms, meeting type and personnel – scheduling and rearranging in a high-pressure live environment with demanding stakeholders). Previous experience using the Jifflenow, eplanner pro, Cvent etc. platform a huge plus
- Previous experience setting up event registration pages a bonus – ideally using platforms such as Cvent, SplashThat (similar to modular Wordpress)
- A good understanding of the customer experience visiting tradeshows
- Experience with databases: Excel, creating reports and pivot tables, dashboards etc.
- Excellent verbal and written communications skills in English, further languages are beneficial but not essential
- Proactive – identify potential issues and raise them – must be confident to speak up!
- Presentation skills – you will be required to present information on the tools you support to large international audiences on Teams calls
- A sense of humour is essential!
LOCATION
Remote working with some (limited) travel. Reliable high speed internet connection a must. PC provided. MUST be available for potential international travel (often, but not limited to, USA). All expenses covered.
My client is open to accommodating various working time models and scenarios. Flexibility is required with very occasional anti-social/weekend hours during live events.
Event Operations Administrator employer: Sales Exclusive Limited
Contact Detail:
Sales Exclusive Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Operations Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, like Jifflenow, eplanner pro, and Cvent. Having hands-on experience or even a basic understanding of these platforms will give you a significant edge during the interview process.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks in high-pressure environments. Be ready to discuss specific events where your attention to detail made a difference.
✨Tip Number 3
Since this role involves liaising between departments, practice articulating your communication style. Consider how you can demonstrate your ability to present information clearly and effectively, especially in virtual settings.
✨Tip Number 4
Show your enthusiasm for the role by researching the company’s past events and their customer experiences. Being able to discuss these insights during your conversation will show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Event Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event operations and administration. Emphasize your organizational skills, attention to detail, and any previous work with meeting management platforms like Jifflenow or Cvent.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and your ability to thrive in high-pressure environments. Mention specific examples of how you've successfully managed events or projects in the past.
Highlight Relevant Skills: In your application, clearly outline your skills related to project management, data handling, and customer experience at trade shows. Make sure to mention your proficiency with tools like Excel for reporting and dashboards.
Showcase Your Communication Skills: Since excellent verbal and written communication skills are essential, consider including a brief example of a successful presentation or report you’ve delivered in the past. This will demonstrate your capability to communicate effectively with diverse audiences.
How to prepare for a job interview at Sales Exclusive Limited
✨Showcase Your Organizational Skills
As an Event Operations Administrator, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, especially in high-pressure environments.
✨Familiarize Yourself with Relevant Software
Make sure to brush up on the specific platforms mentioned in the job description, such as Jifflenow, eplanner pro, and Cvent. Being able to discuss your experience with these tools will demonstrate your readiness for the role.
✨Prepare for Customer-Facing Scenarios
Since the role involves on-site support at live events, think about how you would handle customer interactions. Be ready to share examples of how you've effectively communicated with stakeholders in previous roles.
✨Emphasize Your Proactive Approach
The job requires someone who can identify potential issues before they escalate. Prepare to discuss situations where you proactively addressed challenges and how that positively impacted the outcome of an event or project.
